TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Encoretech Change Order 1 By and Between the City of North Port, Florida, and Encoretech Global, Inc. for Additional ndMAX Professional Service Hours in the Amount of $2,500.00.
Recommended Action
Option 1: Approve the Encoretech Change Order 1 by and between the City of North Port, Florida, and Encoretech Global, Inc. for additional ndMAX Professional Service hours in the amount of $2,500.00.
City Commission Options
Option 1: Approve the Encoretech Change Order 1 by and between the City of North Port, Florida, and Encoretech Global, Inc. for additional ndMAX Professional Service hours in the amount of $2,500.00.
* Pros: Staff in the City Attorney's Office will receive in depth training on how to use the upgraded features on their NetDocuments software, allowing for maximum efficiency.
* Cons: Uses funds that could possibly be utilized elsewhere.
Option 2: Deny the Encoretech Change Order 1 by and between the City of North Port, Florida, and Encoretech Global, Inc. for additional ndMAX Professional Service hours in the amount of $2,500.00.
* Pros: Funding will be available to be utilized elsewhere.
* Cons: Staff will only receive 4 hours of valuable training, which limits their ability to fully utilize the upgraded software features.
Background Information
NetDocuments released an upgrade to their document management software that allows for artificial intelligence add-on features to be utilized by customers. Staff in the City Attorney's Office will be utilizing the upgraded features. Encoretech is an implementation partner for NetDocuments and offers training to NetDocuments customers on the upgraded features.
During the City Commission Regular Meeting held on September 9, 2025, the Commission approved the Statement of Work with Encoretech for four (4) hours of ndMAX Professional Services Training at no cost to the...
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