TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Award Request for Bid (RFB) No. 2022-16 for Janitorial Services to Clean Space, Inc., in the Amount of $276,101.54 and Authorize the City Manager to Approve Renewals in Accordance With the Terms and Conditions in the Solicitation.
Recommended Action
Award Request for Bid (RFB) No. 2022-16 for Janitorial Services to Clean Space, Inc., in the amount of $276,101.54 and authorize the City Manager to approve renewals in accordance with the terms and conditions in the solicitation.
Background Information
The following provides a chronological order of events pertinent to RFB Contract No. 2018-59 Citywide Janitorial Services and the Award of RFB No. 2022-16 for Janitorial Services to Clean Space, Inc.:
> April 18, 2022: A Termination of RFB Contract No. 2018-59 Citywide Janitorial Services letter was mailed to 3H Service Systems, Inc., providing a thirty (30) day written notice. The last day for 3H Service Systems, Inc.to provide Janitorial Services for the City of North Port was on May 20, 2022.
> May 2, 2022: RFB 2022-16 was broadcasted on Demandstar and seven bids were received. Emerald Facility Services was the lowest responsive bidder overall.
> May 19, 2022: A two-month Purchase Order was issued to Emerald Facility Services to provide Janitorial Services to City facilities. This allowed Janitorial Services to be provided on a temporary basis until an Award of Contract for Janitorial Services could be processed by staff and presented to the City Commission for their review and approval. Emerald Facility Services notified Department of Public Works staff on July 6, 2022, that they would be terminating their Janitorial Service commitment effective July 22, 2022.
> May 20, 2022: Department of Public Works and Purchasing Division staff immediately began the process to move to the second lowest responsive bidder to RFB 2022-16, Americ...
Click here for full text