TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Multi-Award Continuing Services Agreement Numbers: 2023-38.001, 2023-38.002, 2023-38.003, 2023-38.004, 2023-38.005, 2023-38.006, and 2023-38.007 between the City of North Port and AIM Engineering & Surveying, Inc., Bowman Consulting Group, Ltd., Inc., Dewberry Engineers Inc., DRMP, Inc., ESP Associates FL, Inc., George F. Young, Inc., and Hyatt Survey Services, Inc. for Professional Surveying Services Continuing Contracts for City of North Port and Authorize the City Manager to Approve Future Renewals of Agreements.
Recommended Action
Approve multi-award continuing services agreement numbers 2023-38.001, 2023-38.002, 2023-38.003, 2023-38.004, 2023-38.005, 2023-38.006, and 2023-38.007 between the City of North Port and AIM Engineering & Surveying, Inc., Bowman Consulting Group, Ltd., Inc., Dewberry Engineers Inc., DRMP, Inc., ESP Associates FL, Inc., George F. Young, Inc., and Hyatt Survey Services, Inc. for Professional Surveying Services Continuing Contracts for City of North Port and authorize the City Manager to approve future renewals of agreements.
Background Information
The City has a need for regular surveying services to support a variety of activities such as line and grade layout for roadway and property drainage, boundary and topographic surveys, mapping, construction staking, location surveys, survey data collection, and other services relating to professional surveying services. To procure these services, the City advertised Request for Proposals (RFP) 2023-38 Professional Surveying Services Continuing Contracts for City of North Port. The City received seven (7) responses. The firms were evaluated and ranked by a selection committee, and all seven (7) firms were deemed qualified to provide the surveying services that are required by the City. Services included within this agreement will be available to all City departments as needed.
Florida Statute §287.055(2)(g) defines a continuing contract as a contract whereby a firm provides professional services to an agency for construction projects with an estimated construction cost of less than $4 million per assignment, study activities for contract amounts less than $500,000 per assignment, or for work of a specified nature as outlined in the contract required by the agency. Per statute, firms providing services under continuing contracts shall not be required to bid against one another. The City Manager shall approve work assignments per the terms of Agreement No. 2023-38. All work assignments $100,000 or over will be approved by Commission.
The standard continuing contract format used for Agreement No. 2023-38 has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan
Infrastructure & Facilities Integrity
Financial Impact
The agreements may be used for other City departments as needed but will primarily be used by Road and Drainage District, account number 107-5000-541.31-11.
Procurement
The engineering and design services were procured under Sec. 2-406 of the City Procurement Code - Professional services selection under Consultants’ Competitive Negotiation Act (CCNA), F.S. §
287.055.
AIM Engineering & Surveying, Inc.
2161 Fowler Street, Suite 100
Fort Myers, FL 33901
Bowman Consulting Group, Ltd., Inc.
12355 Sunrise Valley Drive, Suite 520
Reston, VA 20191
Dewberry Engineers Inc.
8401 Arlington Boulevard, Suite 1
Fairfax, VA 22031
DRMP, Inc.
941 Lake Baldwin Lane
Orlando, FL 32814
ESP Associates FL, Inc.
3475 Lakemont Boulevard
Fort Mill, SC 29708
George F. Young, Inc.
299 Dr. Martin Luther King Jr. Street North
St. Petersburg, FL 33701
Hyatt Survey Services, Inc.
1767 Lakewood Ranch Boulevard, Suite 378
Bradenton, FL 34211
Attachments:
1. Agreement No. 2023-38.001 with AIM Engineering & Surveying, Inc.
2. Agreement No. 2023-38.002 with Bowman Consulting Group, Ltd., Inc.
3. Agreement No. 2023-38.003 with Dewberry Engineers Inc.
4. Agreement No. 2023-38.004 with DRMP, Inc.
5. Agreement No. 2023-38.005 with ESP Associates FL, Inc.
6. Agreement No. 2023-38.006 with George F. Young, Inc.
7. Agreement No. 2023-38.007 with Hyatt Survey Services, Inc.
8. Notice of Intent to Award
9. City Manager Recommendation to Negotiate
10. RFP No. 2023-38 with Addenda
11. AIM Engineering & Surveying, Inc. Proposal
12. Bowman Consulting Group, Ltd., Inc. Proposal
13. Dewberry Engineers Inc. Proposal
14. DRMP, Inc. Proposal
15. ESP Associates FL, Inc. Proposal
16. George F. Young, Inc. Proposal
17. Hyatt Survey Services, Inc. Proposal
18. Florida Division of Corporations Document - AIM Engineering & Surveying, Inc.
19. Florida Division of Corporations Document - Bowman Consulting Group, Ltd., Inc.
20. Florida Division of Corporations Document - Dewberry Engineers Inc.
21. Florida Division of Corporations Document - DRMP, Inc.
22. Florida Division of Corporations Document - ESP Associates FL, Inc.
23. Florida Division of Corporations Document - George F. Young, Inc.
24. Florida Division of Corporations Document - Hyatt Survey Services, Inc.
Prepared by: Anthony Friedman, P.E., PTOE, Transportation Engineer, Public Works
Department Director: Chuck Speake, Director, Public Works