TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: A Resolution of the City Commission of the City of North Port, Florida, Amending the Non-District Budget and Capital Improvement Budget for Fiscal Year 2023-2024 for an Additional 0.5 Full Time Equivalent for Warm Mineral Springs, Road Rehabilitation Project and Parks Maintenance Building in the Amount of $4,502,551; Providing for Findings; Providing for Posting: Providing for Conflicts; Providing for Severability; and Providing an Effective Date.
Recommended Action
Approve Resolution No. 2024-R-10.
Background Information
Warm Mineral Springs
On January 4, 2024, the Parks & Recreation Department received approval to reclassify a part-time Pool Technician at the Aquatic Center to a full-time position. This was accomplished by reclassifying an approved Warm Mineral Springs Park (WMSP) full-time Recreation Attendant to a part-time Recreation Attendant. This position was vacant as staffing at WMSP was obtained through a temporary employment service while negotiations took place for a potential Public Private Partnership. It was noted that if there was a need to fill the full-time regular position at WMSP, a budget amendment would be requested and presented to Commission for approval. On February 2, 2024, staff was directed to cease negotiations on the potential Public-Private Partnership and it was determined that Parks and Recreation would assume permanent operations at WMSP. The full-time Recreation Attendant is now necessary to support planned operations. This request would reclassify the existing 0.5 FTE Recreation Attendant to a 1 FTE position. There is no funding impact on this request as the position, prior to reclassification, was funded for full-time operations.
Road Reconstruction Bond Debt Service
The fund's cumulative revenue from assessments and investment earnings surpassed the cumulative amount spent on debt service payments and tax collector fees, leading to the surplus in the fund. The City Attorney’s Office engaged bond counsel to review the financial and repayment terms of the current bonds. Following this evaluation, bond counsel recommended using the surplus funds to re-address roads that were originally worked on using the bond funds rather than a reduction or elimination of the assessment or early repayment of the debt.
$2.2 million from the surplus will be transferred to the Road and Drainage fund for Road Rehabilitation projects. The Resolution for this expense will be on the March 26, 2024, Road and Drainage District Governing Body Meeting agenda.
Parks Maintenance
Due to impacts from Hurricane Ian, the approximately 7,500 square foot Park Maintenance Building and ancillary storage areas located on Pan American Boulevard were deemed unusable. Since the storm, the Maintenance staff have been working remotely from vehicles, using exterior space on the Pan American lot, with supervision out of the George Mullen Activity Center. Dallas White Park has been identified as both a short-term temporary operational site and long-term permanent building site to include office building, shop space, and secure storage for materials, equipment, and vehicles. Commission supported a budget amendment in the amount of $750,000 to start the temporary relocation process to Dallas White Park on June 13, 2023. Based on the Guaranteed Maximum Price (GMP) proposal which is under evaluation, the initial demolition, temporary construction, and infrastructure improvements for this project are proposed at $2,216,400. It should be noted that the proposal includes both infrastructure improvements and an enclosed secure workspace that will support the long-term operations of the Park Maintenance division. Parks is requesting to reallocate adopted project budgets to offset the surtax funding shortfall of $1,355,580 (the remaining $110,820 is coming from Facilities Maintenance for the demolition of the existing buildings). This reallocation request is not delaying or impacting any progress in the projects identified, except for P24PMC, which is for the new permanent building for maintenance operations at Dallas White Park. Parks will request a design and construction budget for the permanent building as part of the FY25 Capital Improvement Program that supports the growth of the City and encompasses both current and future needs over the next 10 -15 years.
|
|
Amount |
New Funding |
|
WM19BR Warm Mineral Springs Building Restoration |
$500,000 from Surtax |
$250,000 each from WMS Fund balance and Park Impact Fee Fund balance |
|
P20MPR Marina Park Restrooms |
$8,391 from Surtax |
$8,391 from Park Impact Fee Fund balance |
|
P23PAS Boca Chica Park |
$255,000 from Surtax |
$255,000 from Park Impact Fee Fund balance |
|
P22DPB Legacy Trail Ext Parking |
$183,580 from Surtax |
$183,580 from Park Impact Fee Fund balance |
|
P23MPP Playground Equipment McKibben |
$8,609 from Surtax |
None |
|
P24PMC Parks Maintenance Complex |
$150,000 from Surtax |
None |
|
P24PMC Parks Maintenance Complex |
$250,000 from Park Impact Fee |
None |
|
TOTAL TO P23DWM Dallas White Park Maintenance |
$1,355,580 |
|
Strategic Plan
Good Governance
Financial Impact
Warm Mineral Springs Fund (125) - $250,000 will be used from fund balance for WM19BR.
Park Impact Fee Fund (152) - $696,971 will be used from fund balance for WM19BR ($250,000), P20MPR ($8,391), P23PAS ($255,000) and P22DPB ($183,580). $250,000 will be transferred between P24PMC and P23DWM.
Road Reconstruction Bond Debt Service Fund (205) - $2,200,000 taken from fund balance will be transferred to the Road & Drainage fund.
Surtax Fund (306) - $1,105,580 will be transferred to P23DWM from various projects as follows: P20MPR ($8,391), P23PAS ($255,000), P22DPB ($183,580), P23MPP ($8,609), WM19BR ($500,000) and P24PMC ($150,000).
Procurement
Not applicable.
Attachments:
1. Resolution No. 2024-R-10
2. CIP Sheets
3. Legal Request
Prepared by: Lisa Herrmann, Budget Administrator
Department Director: Kimberly Williams, Finance Director