TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve First Amendment to Construction Manager at Risk Contract No. 2023-17.003 for Construction Services Contract Phase II with Ajax Building Company, LLC in the Amount of $1,298,000.28, for Police Department Headquarters Facility Repairs
Recommended Action
Approve First Amendment to Construction Manager at Risk Contract No. 2023-17.003 for Construction Services Contract Phase II with Ajax Building Company, LLC in the amount of $1,298,000.28, for Police Department Headquarters facility repairs.
Background Information
The Police Department Headquarters facility sustained a substantial amount of damage during Hurricane Ian. To address immediate needs, Kustom US, Inc. was assigned to complete mitigation work to provide temporary roofing. The temporary patches completed have begun to fail in multiple locations despite several follow up temporary repairs performed by Sutter Roofing Company of Florida. At this time the roof requires a complete replacement.
Upon review by the Building Official, tile roofs do not meet the required 160 mph wind load for this building, therefore the Police Department Headquarters roof will need to be replaced with a metal roof. Staff continue to work with representatives from FEMA, Rostan and the insurance provider, Halliwell, to identify funding availability for reimbursement of this project.
In consultation with City Administration and the Finance Department Purchasing Division, the use of the Construction Manager at Risk (CMaR) Continuing Services contract has been identified as the most expedient path to complete this project. The CMaR contracting process includes two phases; in the first phase the Contractor is selected and issued a Work Assignment for the pre-construction phase. The contractor evaluates the work required, obtains quotes from applicable contractors, and develops the Guaranteed Maximum Price (GMP). The amendment to the contract presented for approval is for the construction phase of the process. The Department of Public Works provided a direct selection of Ajax Building Company, LLC as the preferred CMaR to carry out the emergency re-roof project of the Police Department Headquarters Facility and requests approval of the phase 2 agreement to proceed to construction.
This amendment has been reviewed by the City Attorney’s Office and is legally correct as to form.
Strategic Plan
Infrastructure & Facilities Integrity
Safe Community
Financial Impact
Funding in the amount of $1,298,000.28 is budgeted in the Police Department FY2024 budget in account number 306-2100-521.62-00, Buildings, Project No. PD24RR.
Procurement
Phase 2 - Police Department Facilities Repairs Construction Manager at Risk Contract No. 2023-17.003 was procured pursuant Chapter 2 Administration, Article VIII Procurement, Section 2-406 Professional services selection under Consultants’ Competitive Negotiation Act (CCNA), F.S. § 287.055 of the Code of the City of North Port, Florida.
Attachments:
1. First Amendment to Contract No. 2023-17.003
2. Contract No. 2023-17.003
3. Florida Division of Corporations Document
Prepared by: Tricia Wisner, Assistant Director of Public Works
Department Director: Chuck Speake, Director of Public Works