TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Federally Funded Subaward and Grant Agreement for DR - 4734 - Hurricane Idalia, Agreement Number Z4045 with the Florida Division of Emergency Management (FDEM) for Hurricane Idalia and Authorize the City Manager or the Mayor, as Applicable Under the City Charter, to Execute all Funding Documents After Legal Review.
Recommended Action
Approve the Federally Funded Subaward and Grant Agreement for DR - 4734 - Hurricane Idalia, Agreement Number Z4045 with the Florida Division of Emergency Management (FDEM) for Hurricane Idalia and authorize the City Manager or the Mayor, as applicable under the City Charter, to execute all funding documents after legal review.
Background Information
On August 30, 2023, Hurricane Idalia made landfall on Keaton Beach, Florida. The City of North Port experienced wind and rain from the storm as it made its way to the Big Bend area of Florida. The City is preparing to submit reimbursement documentation to the Federal Emergency Management Agency (FEMA). FEMA will review all documentation pertaining to storm-related expenses and then release any qualifying funds to FDEM. FDEM auditors will do an additional review before releasing the reimbursement funds to the City. This Subaward is the Reimbursement Funding Agreement between FDEM and the City of North Port.
This grant covers reimbursement of the following:
• Most emergency protective measures
• Debris removal
• Repairs to all damaged facilities
• Cost of temporary facilities
• Damage to most roads and utilities infrastructure
• Administrative costs
City staff are in the process of identifying any damages eligible to be submitted for reimbursement by FEMA. This is a reimbursable grant, meaning that the City spends first and then requests reimbursement from the granting agency.
The Federally Funded Subaward and Grant Agreement for DR - 4734 - Hurricane Idalia, Agreement Number Z4045 with the Florida Division of Emergency Management (FDEM) for Hurricane Idalia has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan
Infrastructure & Environmental Resiliency and Sustainability & Safe Community
Financial Impact
Reimbursements will be deposited into the Department’s fund where expenditures occurred.
Procurement
Procurement code, policies, and procedures will be followed when the purchases are made.
Attachments:
1. Federally Funded Subaward and Grant Agreement Contract Number Z4045
Prepared by: Jennifer Sadonis, Grants Coordinator
Department Director: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager