TO: Honorable Mayor & Members of the North Port Commission
FROM: Jonathan R. Lewis, ICMA-CM, City Manager
TITLE: Use of IMS Infrastructure Management Service, LLC for the 2016 pavement management update for street inventory and condition assessment in an estimated amount of $139,535.
Recommended Action
Approve the use of IMS Infrastructure Management Service, LLC for the 2016 pavement management update for street inventory and condition assessment in an estimated amount of $139,535.
Background Information
The Department of Public Works has been conducting regular inventory and condition assessment of local roads since 2005. On May 29, 2012, the City requested proposals for RFP 2012-26 for a street inventory and condition assessment prior to the issuance of the road bond.
In order to maximize the effectiveness of the data provided in 2012, it is recommended the data be updated every three to five years. The funds for the update were included in the budget this year. Approximately 320 miles of roads will be inventoried and assessed. The streets to be inventoried and assessed exclude: those which were paved as part of the Road Bond Program, Road Maintenance Program, Price Boulevard from Sumter Boulevard to Toledo Blade Boulevard and streets located east of I-75.
When IMS Infrastructure Management Service, LLC performed the past assessments, Pave PRO Manager software, only available through IMS Infrastructure Management, was set up to be used with the City GIS and Lucity software systems. The data was set up to provide a seamless transition between the data and the two systems for use on Public Works computers and mobile devices. If the City were to use a different vendor to compile and provide the data, the pavement management software would not be compatible with GIS and Lucity and would have to be set up again with a new software service causing disruption in workflow, delays in assistance to the public, additional expenses from software companies, and many additional staff hours from the Public Works Infrastructure Data Analyst and Operations Support Administrator, and City Information Technology Division.
The City Procurement Code requires purchases exceeding $100,000 to have Commission approval.
Strategic Plan
Financially Responsible City Providing Quality Municipal Services
Maintained/Upgraded/Expanded City Infrastructure
Financial Impact
Funds are available in 107-5000-541.31-03.
Procurement
IMS Infrastructure Management Service, LLC
1820 W Drake Drive Suite 108
Tempe, AZ 85283
(480) 839-4347
Fax (480) 839-4347
Attachments:
1. City of North Port Procurement Request Form
2. Florida Division of Corporations Document
3. Map and list of streets
Prepared by: Valerie M. Raney
Department Director: Juliana B. Bellia