TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Utilize the State of Florida Department of Management Services Agriculture and Lawn Equipment Contract No. 21100000-15-1 to purchase one (1) tractor for the Utilities Department in the estimated amount of $36,309.71 from Deere & Company. This equipment purchase was approved in the fiscal year 2018 budget.
Recommended Action
Approve utilization of the State of Florida Department of Management Services Agriculture and Lawn Equipment Contract No. 21100000-15-1 to purchase one (1) tractor for the Utilities Department in the estimated amount of $36,309.71 from Deere & Company. This equipment purchase was approved in the fiscal year 2018 budget.
Background Information
The Utilities Department originally planned to replace a 2006 John Deere 3120 utility tractor (CID 70882) with a John Deere 4052R utility tractor. The tractor is used in the Field Operations section but increasing demand warrants the purchase of a heavier machine to operate more efficiently. In the last 11 years since purchase of the 3120 tractor, water and wastewater service has grown significantly and so has the scale of infrastructure repairs and installations. One example is when there are large areas to sod, it is necessary to transport a forklift and the 3120 tractor because the tractor alone does not have enough power to lift a pallet of sod. With a larger and more powerful tractor, Utilities will be able to operate more efficiently. The 3120 tractor, however, can be utilized full-time at the Water Plant to manage sludge, making this operation more effective. Fleet agrees that the 3120 tractor could operate sufficiently and be re-purposed to this lower demand operation.
Deere & Company is a contracted vendor under the State of Florida Department of Management Services Motor Vehicles Contract. This contract is made available to local governments and municipal Police and Fire departments within the State for vehicle and equipment acquisition. Using this cooperative bid, local government agencies are able to obtain competitive pricing. Local government agencies have the flexibility to choose a product or service according to the business needs, such as price, warranty, supplier performance or brand name.
While City ordinance authorizes the City Manager to utilize piggyback agreements, the City Manager’s policy requires all agreements exceeding $100,000 to be presented to Commission for consideration. All appropriate forms, procedures and processes have been reviewed by Procurement.
Strategic Plan
Enhanced Public Trust through Responsible City Government
Environment and Natural Resources
Financial Impact
$36,309.71 is budgeted in account # 420-6063-536.64-00, project #U18RVH for this purchase
Procurement
The utilization of the State of Florida Department of Management Services Agriculture and Lawn Equipment Contract No. 21100000-15-1 to procure a tractor is permitted per Sec. 2-403 (a)(4)(b) of the City Procurement Code.
Deere & Company
2000 John Deere Run
Cary, NC 27513
239-332-5045
Attachments:
1. Exemptions Form - Deere & Company
2. State of Florida Department of Management Services Agriculture and Lawn Equipment Contract
3. Deere & Company Quote
4. Equipment Replacement Scoresheet
5. Equipment Repair History
6. Equipment Pictures Presentation
7. Florida State Division of Corporations
Prepared by: Monica Bramble
Department Director: Juliana B. Bellia