TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Utilize the National Joint Powers Alliance Contract to purchase one (1) Sewer TV Truck for the Utilities Department from Alan Jay Automotive Management, Inc., doing business as Alan Jay Fleet Sales in the budgeted amount of $201,444.33.
Recommended Action
Approve the utilization of the National Joint Powers Alliance Contract to purchase one (1) Sewer TV Truck for the Utilities Department from Alan Jay Automotive Management, Inc., doing business as Alan Jay Fleet Sales in the budgeted amount of $201,444.33.
Background Information
In older sections of the City, the wastewater collection system is composed of clay pipe which over time develops cracks due to age and ground shifting. In times of heavy rainfall, cracks in the pipe permit ground water to seep into the City wastewater collection system (infiltration) which in turn, increases flows to the wastewater treatment plant. As the wastewater treatment process relies on the biological processes of bacteria, the inflow and infiltration (I&I) of ground water into the collection system disrupts the balance of these processes, resulting in increases to plant operational costs and reduced efficiency of the treatment process.
In an effort to reduce the impact of I&I, Utilities has an ongoing program for the identification and repair of problem I&I areas in the City’s collection system. This program includes televising and cleaning sewer lines to identify and prioritize I&I issues, and subsequent lining and repair of affected lines and manholes. While Utilities has been able to perform some sewer televising, the age and condition of Department equipment has limited the amount and nature of the televising performed in-house and much of the I&I televising has had to be outsourced. As I&I is most observable during the wet seasons, the performance of needed services had to be coordinated around vendor schedules, making it difficult to make the most of the City’s wet season.
The existing sewer TV truck has limited capability of televising sewer pipes submerged under water. However, the new sewer TV truck includes a periscopic camera which can view sewer pipes submerged in water. In addition, the periscopic camera can elevate above water levels in the sewer pipe and use a laser to measure pipe cracks. To increase efficiency and maximize City resources by increasing the ability for staff to identify and prioritize greater areas during the wet season, Utilities has budgeted for the purchase of a sewer TV truck this fiscal year to replace the 2002 camera system (CID 70072) and 2004 trailer (CID 70435). By performing more of the cleaning and televising in-house, Utilities will be able to plan and budget I&I program expenditures with more accuracy during budget development.
Alan Jay is an approved vendor under the National Joint Powers Alliance Contract. This contract is made available to all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies located in all fifty states. Using this cooperative bid, local government agencies are able to obtain competitive pricing. Local government agencies have the flexibility to choose a product or service according to the business needs, such as price, warranty, supplier performance or brand name.
While City ordinance authorizes the City Manager to utilize joint cooperative purchasing contracts, the City Manager’s policy requires all agreements exceeding $100,000 to be presented to Commission for consideration. All appropriate forms, procedures, and processes have been reviewed by Procurement.
Strategic Plan
Financially responsible City providing quality municipal services.
Financial Impact
$201,444.33 is available in account #420-6063-536.64-00, Project #U17TVT for this purchase.
Procurement
Alan Jay Fleet Sales
2003 U.S. 27 South
Sebring, FL 33870
Attachments:
1. Alan Jay NJPA Quote
2. Exemptions Form - Alan Jay
3. NJPA RFP, Review, Evaluation, Award & Price Validation
4. Florida State Division of Corporations - Alan Jay Fleet Sales
5. Florida State Division of Corporations - Alan Jay
6. Sewer TV Truck Presentation
Prepared by: Monica Bramble
Department Director: Juliana B. Bellia