TO: Honorable Mayor & Members of the North Port Commission
FROM: Jonathan R. Lewis, ICMA-CM, City Manager
TITLE: Annual PC Replacement Purchase in the estimated amount of $116,749.27
Recommended Action
Approve the purchase of personal computers from Computers at Work, DBA VTech, utilizing a state contract, for an estimated amount of $116,749.27.
Background Information
The City has a five-year annual replacement procedure for all staff computers, citywide. The General Services Department, IT division has standardized primarily on the Dell computer platforms, as this has allowed us to be more efficient in our management of these devices. In past years, Dell has had a sales model that only allowed customers to buy Dell products directly from Dell (the manufacturer). The City previously utilized a sole source procurement model. Dell products can now be purchased from a variety of resellers and VTech is one of the authorized Dell resellers in the State of Florida. The IT division worked with all City departments to assess their computer needs. It is proposed that we purchase these computers from VTech through state contract.
Strategic Plan
Financially Responsible City Providing Quality Municipal Services
Financial Impact
The purchase of these computers has been budgeted, and the budget allocation of the cost is detailed in the attachment entitled "Computer Replacements Total Spend". This attached document lists individual equipment types, price, quantity, department and budget account numbers. The "Contract vs Market Pricing" attachment depicts the percentage reduction from market pricing.
Procurement
A purchase order would be submitted to VTech IO, to leverage the below contract pricing that has been quoted.
Attachments:
1. Piggy Back Form
2. Computer Replacements Total Spend
3. Contract vs Market Pricing
4. Dell Marketing LP NASPO Florida PA Executed
5. Dell Marketing Master Agreement
6. State of Florida Contract Renewal
7. Resellers - Dell
8...
Click here for full text