TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, Interim City Manager
TITLE: Utilize the Florida Sheriff's Association & Florida Association of Counties Cooperative Bid FSA16-VEH14.0 to purchase one (1) replacement Excavator for the Department of Public Works Operations and Maintenance Division from GS Equipment, Inc. in the amount of $341,234.00.
Recommended Action
Approve the Utilization of the Florida Sheriff's Association & Florida Association of Counties Cooperative Bid FSA16-VEH14.0 to purchase one (1) replacement Excavator for the Department of Public Works Operations and Maintenance Division from GS Equipment, Inc. in the amount of $341,234.00.
Background Information
The Department of Public Works Operations and Maintenance Division has one 2004 Gradall Excavator (CID 70403) that is scheduled for replacement. This determination is based on Fleet Management’s replacement policy and recommendation due to the fact the machine is past its useful life criterion, has high operation hours, high life-to-date maintenance and repair costs, the overall condition, and expected reliability.
This machine will be used within the Operations and Maintenance Division for excavating dirt, rock, and debris in ditches, canals, and water control structures, and will be used for other projects where having a boom with telescoping abilities and a low overhead profile is crucial.
GS Equipment, Inc. is an approved vendor under the Florida Sheriff’s Association & Florida Association of Counties Cooperative Bid number FSA16-VEH14.0, Spec #45. This contract is made available to local governments and municipal Police and Fire departments within the State for vehicle and equipment acquisition. Using this cooperative bid, local government agencies are able to obtain competitive pricing. Local government agencies have the flexibility to choose a product or service according to the business needs, such as price, warranty, supplier performance or brand name.
While City ordinance authorizes the City Manager to utilize piggyback agreements, the City Manager’s policy requires all agreements exceeding $100,000 to be presented to Commission for consideration. All appropriate forms, procedures and processes have been reviewed by Procurement.
Strategic Plan
Financially responsible City providing quality municipal services
Preservation of environment and natural resources
Financial Impact
$265,000 is budgeted in account # 325-5000-541.64-00, project #R17VER for this purchase and a budget amendment is requested for the remaining $76,234.00. This purchase is contingent on the passing of the pending budget amendment which is presented for approval at second reading on June 27, 2017.
Procurement
GS Equipment, Inc.
4555 Laredo Avenue
Ft. Myers, FL 33905
Telephone: 239-334-6063
Attachments:
1. GS Equipment, Inc. Quote
2. Florida Sheriff’s Association & Florida Association of Counties Cooperative Bid
Spec #45
3. Exemptions Form - GS Equipment, Inc.
4. Florida Sheriff’s Association & Florida Association of Counties Cooperative Bid
5. Florida State Division of Corporations - GS Equipment, Inc.
6. Score Sheet and Repair History 70403
7. Gradall Excavator picture
Prepared by: Monica Bramble
Department Director: Juliana B. Bellia