TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Utilize the Florida Sheriffs Association & Florida Association of Counties Cooperative Bid No. FSA17-VEH15.0, Spec #13 to purchase a replacement patch truck from Lou Bachrodt Freightliner in the estimated amount of $155,210.00. This vehicle purchase was approved in the fiscal year 2018 budget.
Recommended Action
Approve utilization of the Florida Sheriffs Association & Florida Association of Counties Cooperative Bid No. FSA17-VEH15.0, Spec #13 to purchase a replacement patch truck from Lou Bachrodt Freightliner in the estimated amount of $155,210.00. This vehicle purchase was approved in the fiscal year 2018 budget.
Background Information
The Department of Public Works Operations and Maintenance Division has one 2007 Patch Truck (CID 70910) that is scheduled for replacement. This determination is based on Fleet Management’s replacement policy and recommendation due to the truck being past its useful life criterion, having high operation hours, high life-to-date maintenance and repair costs, the overall condition, and expected reliability. The old truck will be auctioned.
The new truck will be a heated with propane, unlike the old truck which had electric heating. Propane heat systems have fewer components and are less maintenance intense while still providing optimal performance and safety. This machine will be used within the Operations and Maintenance Division for patching potholes and road utility cuts, and repairing road shoulders.
Lou Bachrodt Freightliner is an approved vendor under the Florida Sheriffs Contract FSA17-VEH15.0. This contract is made available to local governments and municipal Police and Fire departments within the State for vehicle and equipment acquisition. Using this cooperative bid, local government agencies are able to obtain competitive pricing. Local government agencies have the flexibility to choose a product or service according to the business needs, such as price, warranty, supplier performance or brand name.
While City ordinance authorizes the City Manager to utilize piggyback agreements, the City Manager’s policy requires all agreements exceeding $100,000 to be presented to Commission for consideration. All appropriate forms, procedures and processes have been reviewed by Procurement.
Strategic Plan
Enhanced Public Trust through Responsible City Government
Environment and Natural Resources
Financial Impact
$163,800 is budgeted in account # 325-5000-541.64-00, project #R18VER for this purchase
Procurement
The utilization of the Florida Sheriffs Association & Florida Association of Counties Cooperative Bid to procure the patch truck is permitted per Sec. 2-403 (a)(4)(b) of the City Procurement Code.
Lou Bachrodt Freightliner
SBL Freightliner
2840 Center Port Circle
Pompano Beach, FL 33064
Telephone: 407-375-3304
Attachments:
1. Exemptions Form - Lou Bachrodt Freightliner
2. Florida Sheriffs Contract FSA17-VEH15.0, Spec #13
3. Lou Bachrodt Freightliner Quote
4. Florida Sheriffs Association Contract Terms & Conditions
5. Vehicle Replacement Score Sheets
6. Vehicle Repair History
7. Vehicle Picture Presentation
8. Florida State Division of Corporations
Prepared by: Monica Bramble
Department Director: Juliana B. Bellia