TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Contract No. 2018-02 with E.T. MacKenzie of Florida, Inc. for the Spring Haven Drive Reclaimed water pipeline project, in the amount of $421,916.25 plus a 10% contingency amount of $42,192.00, for a total amount of $464,108.25. This project was approved in the fiscal year 2015 budget.
Recommended Action
Approval of Contract 2018-02 between the City of North Port and E.T. MacKenzie of Florida, Inc. for the construction of the Spring Haven Drive Reclaimed water pipeline project in the amount of $421,916.25 plus a 10% contingency amount of $42,192, for a total amount of $464,108.25. This project was approved in the fiscal year 2015 budget.
Background Information
The approved Reclaimed Phase 3 project includes design and construction of a segment of reclaimed water main on Spring Haven Drive between West Price Boulevard and Pan American Boulevard. The Contractor will install a new 12-inch diameter reclaimed water distribution line to loop existing reclaimed water lines on Spring Haven Drive. The Spring Haven Drive pipeline segment is approximately 4,700 linear feet of 12-inch reclaimed water main. This alignment includes two (2) horizontal directional drills of approximately 104 and 800 horizontal linear feet. The design of this pipeline project has been coordinated with Public Works and reflects the latest design for the roadway. If the roadway design changes in the future and those design changes require deflection of the reclaimed main, those deflections will be completed by in-house resources.
This project is partially funded by Southwest Florida Water Management District (SWFWMD). SWFWMD is providing 50% funding for this project.
Based on successful reference checks, the Utilities Department recommends award of Contract 2018-02 to E.T. MacKenzie of Florida, Inc. in the amount of $421,916.25 plus a 10% contingency amount of $42,192, for a total amount of $464,108.25.
Strategic Plan
This project supports the City’s Strategic Plan goals of being a Financially Responsible City Providing Quality Municipal Services; Preservation of Environment and Natural Resources; and, Maintained/Upgraded/Expanded City Infrastructure.
Financial Impact
The amount of $464,108.25 is available in account number 424-6062-535.63-00 in Project U15RW3, for the Reclaim Phase 3 project.
Procurement
The Spring Haven Drive Reclaimed water pipeline project was advertised on August 18th. A non-mandatory pre-bid meeting was held on August 30th at City Hall. Eight bids were received, opened and read on September 25th at 2:00pm. E.T. MacKenzie of Florida, Inc. was the lowest, responsive and responsible bidder with a bid of $421,916.25.
Staff reviewed the bids and the Engineer of Record (EOR) for the project checked references for E.T. MacKenzie of Florida, Inc. and found the bids were in line with the EOR’s Opinion of Probable Cost (EOPC). Upon receipt, of the Award Recommendation Memorandum from Utilities, Procurement posted the Notice of Intent to Award on Demand Star.
Vendor Information:
E.T. MacKenzie of Florida, Inc.
6212 33rd Street East
Bradenton, Florida 34203.
Attachments:
1. Contract No. 2018-02 with E.T. MacKenzie of Florida, Inc.
2. Notice of Intent to Award
3. Award Recommendation Memo
4. Bid Tabulation
5. RFB Submittal by E.T. MacKenzie of Florida, Inc.
6. RFB No. 2018-02 Solicitation and Addenda 1-5
7. Florida Division of Corporations Document
Prepared by: Michelle Tipp
Department Director: Richard Newkirk