TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approve Request for Bid No. 2018-36 for Sod and Hydroseed - Supply, Deliver and/or Install to Perez Trucking and Sod, Inc. at the unit prices listed on the bid tabulation form.
Recommended Action
Approve Request for Bid No. 2018-36 Sod and Hydroseed - Supply, Deliver and/or Install (for sod portion only) to Perez Trucking and Sod, Inc. based on unit prices listed in the bid tabulation form, on "an as-required basis" per the terms and conditions in the solicitation.
Background Information
This is a multi-year contract, on an as needed basis for the services to supply, delivery, and/or install sod on an "as needed" basis for various City departments. The pricing tabulation offers the City the options of ordering full or partial truckloads, flexibility in having the Contractor or City personnel unload and/or install the sod and specifying the type of sod needed to replace existing sod.
The City is spending in excess of $100,000 for sod for large in-house projects being constructed.
On January 23, 2018, Request for Bids (RFB) No. 2018-36 for Supply, Deliver and/or Install was issued. One (1) submittal for sod was received in response to the solicitation. No submittals for hydroseed were received. Staff reviewed and determined it would be in the best interest of the City to award the sod portion of the contract to Perez Trucking and Sod, Inc. as the sole responsive, responsible bidder. Since no bids were received for hydroseed, the Purchasing Division will be rebidding the hydroseed portion of the solicitation.
As permitted by Procurement Code a purchase order will be issued upon award of this bid. The submitted Bid form signed by the Bidder, together with the complete bid package and any addenda furnished by the City and the purchase order, shall constitute a binding contract. The initial term of award is from the date of this approval,...
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