TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: A Single-source procurement of Power DMS for Fire Rescue's document management system at a cost of $9,147.75. The Fiscal Year 2018 adopted budget provides a budget of $9,360.00 for this purchase.
Recommended Action
Approve the single-source procurement of PowerDMS for Fire Rescue's document management system at a cost of $9,147.75. The Fiscal Year 2018 adopted budget provides a budget of $9,360.00 for this purchase.
Background Information
In the Fire Rescue approved FY 2017-18 budget, $9,360.00 is allocated to a new document management system (SLA18-2254 and SLA 18-2204). Fire Rescue is exploring the prospect of having the department accredited by the Commission on Fire Accreditation International, which is a comprehensive self-assessment and evaluation model that enables organizations to examine past, current, and future service levels and internal departmental performance for benchmarking to industry best practices. This process leads to greater transparency, improved service delivery and administrative oversight. To manage the volumes of documents required for current and future successes, Fire Rescue is proposing the acquisition of "PowerDMS," an internet-based document management system currently in-use by the North Port Police Department for their accreditation purposes. The Police Department has been using this system for many years for the exact purposes that Fire Rescue will engage. This program will also aid Fire Rescue with records storage, records review, access and retention.
Funds have been allocated for consultant time for set-up and loading of documents in the implementation phase, training and hosted annual subscription fee. Annual recurring costs are estimated at $2,500.00.
The City Attorney has reviewed and approved the contract as to form and content.
Strategic Plan
Financially Responsible City Providing Quality Muni...
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