TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approve Contract No. 2018-35 for the construction of the North Port Aquatic Center, to Recreational Design & Construction, Inc. in the amount of $9,847,336.79 plus a 10% construction contingency of $984,733 for a total amount of $10,832,069.79.
Recommended Action
Approve Contract No. 2018-35 for the construction of the North Port Aquatic Center to Recreational Design & Construction, Inc, of Fort Lauderdale, Florida, in the amount of $9,847,336.79 plus a 10% construction contingency of $984,733 for a total amount of $10,832,069.79.
Background Information
This project was to obtain the services of a licensed and qualified Certified General Contractor to provide construction services which include furnishing all the necessary materials and completing all work, labor, transportation, supervision, equipment for the construction included but not limited to: Site preparation, grading, utilities, paving, fencing, pools, bath house and filtration building, electrical, site lighting, landscaping and irrigation. The solicitation was advertised on March 30, 2018. On May 15th, the City received six (6) bid submittals from the following contractors:
Company Name Total Bid w/ alternate
Recreational Design & Construction, Inc. $9,847,336.79
DEC Contracting Group, Inc. $10,710,926.05
Wharton-Smith, Inc. $11,236,891.00
West Construction $11,399,908.00
DL Porter $11,587,023.00
A2 Group, Inc. $12,359,891.38
The Purchasing Division of the Finance Department reviewed the six (6) bid submittals and deemed all six submittals to be responsive. Mark Hatchel, Vice President and Senior Project Manager for Kimley Horn & Associates, Inc., conducted the reference and qualification review and deemed Recreational Design & Construction, Inc. (RDC) a responsible bidder. It has been determined by the City’s Project Manager, and General Services Director that it is in the best interest of the City to move forward and recommend award to the lowest responsive, responsible bidder, RDC.
This award includes the base bid and the alternate bowl water slide. Staff also recommends that a 10% (or $984,733) owner’s construction contingency be allowed for this project.
Below is RDC’s Bid Summary:
Site Development $2,340,474.50
Bathhouse Building $1,678,563.61
Filtration Building $1,301,938.68
Stretch 25Y Pool $1,358,130.00
Lazy River $1,928,390.00
Children’s Pool $637,131.00
Dewatering $82,255.00
Fire Sprinklers $36,154.00
Geo-Thermal Heating $207,500.00
Total Base Bid $9,570,536.79
Add Alternate: Bowl Slide $276,800.00
Total $9,847,336.79
10% Construction Contingency $984,733.00
Contract not to exceed total $10,832,069.79
Per section 4 of the Contract, all work to be performed under the provisions of the Contract shall be completed in not more than 365 calendar days from the notice to proceed; subject only to delays caused through no fault of the Contractor or acts of God. The work will be substantially completed within 335 calendar days, with final completion within 30 calendar days after attaining Substantial Completion.
Strategic Plan
Maintained/Updated/Expanded City Infrastructure
Financial Impact
Project P17NPP, North Port Aquatic Center is funded from a combination of Park impact fees and Surtax III allocations for a total project budget of $12,000,000. There is sufficient project funding for the award to RDC in the amount of $9,847,336.79 and allowing for an owner’s construction contingency of 10% or $984,733.
Below is a project budget summary:
Project budget: $12,000,000
Kimley Horn design/construction management $580,000
Kimley Horn design/parking lot addition $61,500
RDC - Construction $9,847,337
Construction Contingency $984,733
Owner’s FF&E $100,000
Estimated City of North Port Permits & Fees* $150,000
Unencumbered project balance: $276,430
*Final permit and capacity fees will be calculated upon issuance of the Development Order.
Parking lot construction costs are not known at this time, upon completion of the design, an opinion of probable cost will be provided by Kimley Horn. Staff intends to request a parking lot construction quote from RDC. The City could issue a change order for the parking lot construction using construction contingency or bring back to Commission a contract amendment to utilize the remaining project balance. Staff will determine the appropriate method upon receipt of the construction quote.
Procurement
The solicitation was published in the Herald-Tribune, City Website and on www.demandstar.com on March 30, 2018. Demandstar broadcasted to 1,314 suppliers; City added an additional 37 Supplemental Suppliers to the list and 59 plan holders obtained specifications.
The North Port Aquatic Center Project was procured pursuant to section 2-404 of the City of North Port Procurement Code - Competitive Sealed Bid Process.
Contractor Information:
Recreational Design & Construction, Inc.
3990 North Powerline Road
Fort Lauderdale, FL 33309
Attachments:
1. Aquatic Center Site Plan
2. Contract 2018-35 North Port Aquatic Center
3. RFB 2018-35 Notice of Intent to Award
4. RFB 2018-35 Award Recommendation Letter
5. RFB 2018-35 Bid Tabulation
6. RFB 2018-35 Recreational Design & Construction, Inc. submittal
7. RFB 2018-35 Project Manual (specifications) and Addenda
8. RFB 2018-35 Construction Plans
9. Florida Division of Corporations
Prepared by: Cheryl Greiner
Department Director: Sandy Pfundheller