TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter Lear, City Manager
TITLE: Sole Source Procurement of Software, Training, Annual Maintenance and Professional Services from Superion, LLC in an estimated budgeted amount of $405,550.47 with a contingency amount of $10,000.00, for a total budgeted amount of $415,550.47.
Recommended Action
Approve sole source procurement of software, training, and annual maintenance from Superion, LLC in an estimated budgeted amount of $415,550.47.
Background Information
Superion, LLC is the sole provider of software utilized by City staff and allows access to technical support, software patches and major updates from the vendor. It is imperative that we continue to upgrade these applications to receive new functionality, meet new regulatory requirements and ensure the continued compatibility with various systems. Superion, LLC is the sole source for maintenance of their products, and the sole source justifications are attached. These purchases were approved in the FY2019 budget, as referenced in SLA’s 19-2100, 19-2102, 19-2112, and 19-2126.
Contingency will be used for any non-planned training or professional services that may arise.
All appropriate forms, procedures and processes have been reviewed by Procurement.
Strategic Plan
Financially Responsible City Providing Quality Municipal Services.
Financial Impact
The total cost for the Superion annual maintenance and current year purchases is $415,550.47. The budget consists of the following:
Description |
Amount |
Department |
Account # |
OSSI Yearly Maintenance |
$ 131,863.92 |
Police |
001-2100-521-46-01 |
OSSI CAD and Citation Maintenance |
$ 11,997.00 |
Police |
001-2100-521-46-01 |
Superion Hosting Services |
$ 180,750.76 |
IT |
001-0710-516-54-00 |
TRAKiT Hosting Services |
$ 46,564.00 |
IT |
001-0710-516-54-00 |
Bluebeam Extreme License Fees |
$ 2,574.79 |
NDS |
135-2700-524-54-00 |
One Solution Transaction Fees |
$ 3,300.00 |
Various |
Various |
Customer Information Service Training |
$ 7,800.00 |
Utilities |
420-6060-536-55-00 |
CAD Site License Quote |
$ 17,700.00 |
Police |
001-2100-521-64-00 |
Additional Licensing for RMS Quote |
$ 3,000.00 |
Police |
001-2100-521-52-50 |
Contingency |
$ 10,000.00 |
Various |
Unknown |
Approval Amount |
$ 415,550.47 |
|
Procurement
Procurement of goods and services from Superion is being made in accordance with Sec. 2-407 of the City Procurement Code. Superion has recently merged with three other companies to form CentralSquare Technologies. A letter from the vendor is attached, which indicates that all contracts and payments should continue to be remitted to Superion, LLC.
Attachments:
1. Sole Source Request Form
2. Sole Source Letter Superion
3. Superion Payment Breakdown
4. Superion Annual Maintenance Police
5. Superion Annual CAD and Citation Maintenance Police
6. Superion Hosting Services NaviLine, TRAKiT, and BlueBeam
7. Utilities Customer Service Training Email
8. Superion OneSolution Additional CAD Licenses Quote
9. Superion OneSolution Additional RMS Licenses Quote
10. Superion Letter re: Central Square Merger
11. Superion Amendment Agreement
12. Florida Division of Corporations Document-Superion
Prepared by: Vicki Edwards
Department Director: Cari Branco