TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Purchase two (2) replacement Caterpillar M315F excavators for an estimated $413,180.00 from Ring Power Corporation.
Recommended Action
Approve the utilization of the Florida Sheriff’s Association Contract #FSA18-VEH16.0 to purchase two (2) replacement Caterpillar M315F excavators for an estimated $413,180.00 from Ring Power Corporation.
Background Information
City Commission approved $582,000.00 in the fiscal year 2019 budget for the purchase of the following:
Approved
Project SLA New Vehicle Old Vehicle (CID) Budget Estimated Cost
R19RVH 19-5007 (2) Caterpillar (1) Caterpillar 313C $582,000.00 $413,180.00
M315F (70356)
(1) Gradall XL3100V
(71236)
The Florida Sheriff’s Association Contract #FSA18-VEH16.0 Specification #45 will be utilized to purchase two (2) replacement Caterpillar M315F excavators for the Department of Public Works Operations and Maintenance Division. These vehicles will be utilized by staff to rehabilitate roadside stormwater drainage swales. CIDs #70356 and #71236 will be disposed through the City’s auction services.
Ring Power Corporation is an approved vendor under the Florida Sheriff’s Contract #FSA18-VEH16.0. This Contract is made available to local governments within the State of Florida for vehicle and equipment acquisition. Using this cooperative bid, local government agencies can obtain competitive pricing. Local government agencies have the flexibility to choose a product or service according to the business needs, such as price, warranty, supplier performance or brand name.
While City Ordinance authorizes the City Manager to utilize piggyback agreements, the City Manager’s policy requires all procurements exceeding $100,000 to be presented to Commission for consideration.
Vehicle and capital equipment replacements are determined through a combination of mileage, age, hours and efficiency, as well as changing industry standards.
Strategic Plan
Efficient & Effective Government
Financial Impact
Funding in the amount of $582,000.00 is included in the fiscal year 2019 budget account number 322-5000-541.64-00, project number R19RVH.
Procurement
These vehicles are being procured pursuant to Section. 2-403 (a) (4) a of the City Procurement Code - The utilization of other governmental or public entity contracts to procure goods and services.
Vendor Information
Mike Hamer
Ring Power Corporation
500 World Commerce Parkway
St. Augustine, FL 32092
941-359-6000
Attachments:
1. Competitive Exemptions Form - Ring Power Corporation
2. Florida Sheriffs Association Contract Terms and Conditions
3. Equipment Quotes and Contract-Ring Power Corporation
4. Purchase Comparison
5. Equipment Overview
6. Equipment & Fleet Replacement Score Sheet
7. Vehicle Repair History Reports
8. Equipment Photographs
9. Equipment Change Request Memo
10. Florida Division of Corporations - Ring Power Corporation
Prepared by: Kenneth Rappuhn Jr., Fleet Manager
Department Director: Juliana B. Bellia