TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Purchase a 3000-gallon water tender from Fouts Bros., Inc. for an estimated price of $242,783.00.
Recommended Action
Approve utilization of the Hamilton County Request for Bid and Specifications published March 22, 2018 to procure a 2019 3000-gallon water tender from Fouts Bros., Inc. at an estimated price of $242,783.00.
Background Information
City Commission approved $450,000.00 in the fiscal year 2019 budget for the purchase of the following:
Approved
Project SLA New Vehicle Old Vehicle (CID) Budget Estimated Cost
F19RVH 19-2256 3000-gallon (1) 3000-gallon $450,000.00 $242,783.00
Tender Tender (70586)
The Hamilton County Request for Bid and Specifications dated March 2018 will be utilized to purchase one (1) replacement 3000-gallon water tender with a Kenworth T-370 chassis, for the Fire Rescue District. This vehicle will be utilized by staff to supply and pump water for firefighting emergencies. The existing 3000-gallon water tender (CID #70586) is being reassigned to a reserve status facilitating the requirement to have a tanker available at all times.
The estimated cost for the water tender is $242,783.00. The difference between the Hamilton County water tender ($237,500) and our proposed unit is: a larger water pump, different electric swivel water dump and three electric water dumps.
The Fire Rescue District anticipates additional ancillary equipment expenses for this water tender. The purchase and/or installation of ancillary equipment will be issued under separate purchase orders to multiple vendors.
The term 3000-gallon water tender is also known as a 3000-gallon water tanker. Both names, tanker and tender, are universally utilized within the supporting documents in this agenda item.
The Fouts Bros. Inc. quote expires on January 31, 2019.
While City ordinance authorizes the City Manager to utilize piggyback agreements, the City Manager’s policy requires all procurements exceeding $100,000 to be presented to Commission for consideration. Vehicle and capital equipment replacement are determined through a combination of mileage, age, hours and efficiency, as well as changing industry standards.
Strategic Plan
Efficient & Effective Government
Financial Impact
Funding in the amount of $450,000 is included in the fiscal year 2019 budget, account number 323-2222-522.64-00, Project Number F19RVH.
Procurement
This vehicle will be procured pursuant to Section 2-403 (a) (4) a of the City Procurement Code - The utilization of other governmental or public entity contracts to procure goods and services. Procurement will be made under a piggyback to a contract used by Hamilton County for purchase of a like water tender.
Vendor Information
Junior Ingram
Fouts Bros, Inc.
2158 Atlanta Rd
Smyrna, Georgia 30080
770-438-1404
Attachments:
1. Competitive Exemptions Form - Fouts Bros., Inc.
2. Vehicle Quote - Fouts Bros., Inc.
3. Hamilton County Request for Bid and Vehicle Specifications
4. Hamilton County Bid Submission Letter, Sales Contract, and Award Letter
5. Vehicle Overview
6. Vehicle Repair History Report
7. Equipment & Fleet Vehicle Replacement Score Sheet
8. Equipment Photographs
9. Florida Division of Corporations-Fouts Bros., Inc.
Prepared by: Kenneth Rappuhn Jr., Fleet Manager
Department Director: Juliana B. Bellia, Director