TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Utilization of Sarasota County contract 2019-077 for the purchase of mobile and portable radios from Motorola Solutions in the FY 2018-19 estimated budgeted amount of $66,000.
Recommended Action
Approve the use of Sarasota County contract 2019-077 for the purchase of mobile and portable radios from Motorola Solutions in the FY 2018-19 estimated budgeted amount of $66,000.
Background Information
City Commission has approved funding in the FY 2018-19 Fire Rescue District and General Fund/Emergency Medical Services budgets for equipment associated with the purchasing of new Fire and EMS vehicles. Fire Rescue utilizes the Motorola infrastructure that has been established within Sarasota County as the preferred radio brand. These Motorola radios and system offer: (1) extended range and enhanced operational functionality, and (2) reduce maintenance costs, and that are compatible with system that Sarasota County has implemented for its communications.
While City Ordinance authorizes the City Manager to utilize piggyback agreements, the City Manager’s policy requires all City-wide procurements exceeding $100,000 to be presented to the Commission for consideration. For this reason, the Fire Rescue District’s radio purchase has put the City-wide limit over the $100,000 mark and is being presented for the Commission’s approval.
Strategic Plan
Financially Responsible City Providing Quality Municipal Services
Financial Impact
This purchase is budgeted in FY 2018-19 Fire Rescue District and General Fund/Emergency Medical Services under the following projects and budgets:
|
ACCOUNT |
ESTIMATED EXPENDITURE |
SERVICE LEVEL ADJUSTMENT (SLA) |
PROJECT |
|
001-2222-526.64.00 |
$14,917.33 |
SLA 19-2200 |
EM19AM |
|
306-2222-526.64-00 |
$14,917.33 |
SLA 19-2218 |
EM19RA |
|
001-2222-526.52-50 |
$10,196.06 |
SLA 19-2201 |
|
|
110-2222-522.52-50 |
$10,196.06 |
SLA 19-2252 |
|
|
323-2222-522.64-00 |
$15,207.19 |
SLA 19-2256 |
F19RVH |
Procurement
Procurement will be made under the competitive exemptions pursuant to Sec. 2-403(a)(4)a of the City Procurement code - the utilization of other governmental or public entity contracts to procure goods and services.
The aggregate for this commodity and vendor exceeds $100,000 and the procurement is being brought to Commission for approval per the above policy.
Vendor Information
Motorola Solutions
500 West Monroe Street
Chicago, IL 60661
Attachments:
1. Motorola Quote
2. Competitive Exemptions Form Signed
3. Sarasota County Contract 2019-077
4. Florida Division of Corporations - Motorola Solutions
Prepared by: Amy Turner
Department Director: Scott Titus