TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: GovMax multi-year agreement to provide Budget Software
Recommended Action
Approve GovMax contract to provide Budget software to the City of North Port. The term of this Agreement shall commence upon execution of the Agreement by both parties and shall continue for an initial term of five (5) years, with a renewal option of up to one additional one-year period subject to written agreement of both parties.
Background Information
The City of North Port total Adopted Budget for FY19 is $225,703,362. Due to size and complexity, the City of North Port would be well-served to introduce a budget application software system to grow its support systems to improve efficiencies, reduce redundancies and enhance collaboration during the Budget Development process.
There are several good systems on the market to choose from. Several systems have been developed by for-profit entities. One budget software system has been developed by a governmental agency for use by government and is available through cost-sharing agreements. That software is GovMax.
The goal of implementing the GovMax budget software system is to integrate all elements critical to meeting mandatory annual budgetary processes. Provide consistent reporting across the organization.
Strategic Plan
Financially Responsible City Providing Quality Municipal Services
Financial Impact
None in FY 2019. There will be no annual fee for the first year of service. However, fees for hosting and application support services, as set forth in Exhibit A - Scope of Services, shall apply during the initial fee.
In subsequent years, the Annual Fee of Twenty-Five Thousand Dollars and Zero Cents ($25,000.00) shall be due and payable on the anniversary date of execution of this Agreement by Licensor. The Fee shall be increased annually by three percent (3%) of the preceding year's annual fee.
Procurement
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