TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, Interim City Manager
TITLE: Ordinance No. 2017-18, first reading, amending the Fiscal Year 2016-2017 Non-District Budget and Capital Improvement Program and Budget.
Recommended Action
Continue Ordinance No. 2017-18 to second reading on June 25, 2017.
Background Information
The Road and Drainage Division of the Public Works Department is requesting Commission approval to amend the FY 2017 budget in the amount of $133,270 to replace a walking excavator and telescopic excavator. The cost of both pieces of equipment exceeds estimated costs as budgeted. Staff researched and tested various types of excavators and determined the two pieces of equipment selected provide the best solution to accomplish the work. The funding will be from undesignated fund balance in the Capital Acquisition Fund restricted to Road and Drainage.
Utilities is requesting an amendment to the FY 2017 budget for additional funding in the amount of $328,230 for the Myakkahatchee Creek Water Treatment Plant (MCWTP) Pipeline Improvements Parts 1 and 2, which include upsizing the water main leaving the plant and an existing water main on North Port Boulevard. The initial bid request for this project resulted in one bid which was over budget. The project specifications were reviewed and revised and put out again for bid. The second bid request resulted in two bids, the lowest of the two bids was still over budget by $328,230. Utilities is requesting this budget amendment to secure sufficient funding for the project. The funding will be from undesignated fund balance in the Water Capacity Fee Fund.
The Information Technology Division of the General Services Department is requesting Commission approval to amend the FY 2017 budget in the amount of $175,980 to upgrade and enhance the video streaming of Commission meetings. The upgrade will convert older analog-based audio/video equipment to digital equipment, which will improve the overall quality of the audio/video feed allowing for a better viewing experience. In addition, staff recommends updating to Granicus Votecast software and hardware to allow for automation of all agenda and meeting operations. The voting application also supports Commissioner request to speak in a meeting, replacing the problematic physical voting buttons. The total one-time cost is $174,580 and recurring costs of $1,400.
The General Services Department is requesting Commission approval to amend the FY 2017 budget in the amount of $75,000 to proceed with development of a Warm Mineral Springs Park Master Plan. This budget amendment is at the direction of the City Commission from the March 30th meeting. The funding will be from undesignated fund balance in the Warm Mineral Springs Fund.
Strategic Plan
Financially Responsible City Providing Quality Municipal Services
Financial Impact
The Capital Acquisition budget will increase by $133,270 with funding coming from undesignated fund balance.
The Water Capacity Fee Fund budget will increase by $328,230 with funding coming from undesignated fund balance.
The General Fund budget will increase by $175,980 with funding coming from undesignated fund balance.
The Warm Mineral Spring budget will increase by $75,000 with funding coming from undesignated fund balance.
Procurement
N/A
Attachments:
1. Ordinance No. 2017-18
2. Ordinance No. 2017-18 Exhibit A
3. Ordinance No. 2017-18 Exhibit B
Prepared by: Charlina L. Lowrie, CGFO, Interim Finance Director
Department Director: Charlina L. Lowrie, CGFO, Interim Finance Director