TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approve the second amendment to the PowerDMS, Inc. Software as a Service Agreement between PowerDMS, Inc. and the City of North Port for a total estimated cost of $2,986.20.
Recommended Action
Approve the Second Amendment to the PowerDMS, Inc. Software as a Service Agreement for a Total Estimated Cost of $2,986.20.
Background Information
PowerDMS is an internet-based document management system which the North Port Fire Rescue has been utilizing since 2018 for written directives and accreditation purposes. This software aids with document storage, review, access, retention and archival. PowerDMS policy and procedure management condenses cabinets full of paper into a single, searchable online source that automatically disseminates, collects signatures on, and tracks an organization's important policies and procedures.
In 2018 the North Port Fire Recue started using PowerDMS based on the success had by the Police Department. On March 06, 2018, the City and PowerDMS entered into an agreement to provide subscriber licenses to North Port Fire Rescue. Because of the terms of the agreement it is necessary to amend the current agreement to add additional licenses. Service Order Amended Exhibit "A" is added to update the agreement. Furthermore, the Second Amendment will increase the number of additional licenses the City Manager is authorized to approve annually, from 10 to 25.
The City Attorney has reviewed and approved the contract as to form and content.
Strategic Plan
Maintain the adopted level of health and public safety services.
Financial Impact
Funding for this service agreement in the amount of $1,493.10 is available in account number 110-2222-522.49-14 and the amount of $1,493.10 is available in account number 001-2222-526.49-14.
Procurement
Procurement of this service agreement are being made in accordance with Sec. 2-407, Sole So...
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