TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Presentation and Possible Direction on the Facility Condition Assessment.
Recommended Action
Review presentation and possible direction on the Facility Condition Assessment.
Background Information
In 2022 the Facilities Division of the Department of Public Works procured Alpha Facilities Solutions, LLC. (ALPHA) to complete a Condition Assessment of City Owned Facilities to identify deferred maintenance and to assist with the development of a Comprehensive Maintenance Plan.
The initial project was scheduled to commence the week of September 25, 2022. However, preparation for a storm event caused that meeting to be cancelled. Hurricane Ian made landfall a few days later severely damaging many City facilities and the assessment project was put on hold while the City focused on emergency response and repairs.
Following damage documentation and claim filing, the City re-launched the Facility Condition Assessment on August 28, 2024. Representatives from ALPHA, accompanied by staff from the Facilities Maintenance Division, inspected and evaluated approximately 50 facilities as indicated on the attached report.
Alpha inspected, inventoried and evaluated critical components of City facilities and divided them into categories for prioritization. High priority items include roofing, electrical and Heating, Ventilation and Air Conditioning (HVAC) systems, medium priority items include doors, windows, and communications systems, and low priority items include wall and floor finishes.
The resulting report identified over $13 million dollars in deferred maintenance City-wide. In addition, the report recommends the implementation of routine maintenance and capital renewal budgeting in the range of two to four percent annually of the aggregate current replacement value for City facilities to avoid ongoing growing deferred maintenance obligations.
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