TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Discussion and Possible Action Regarding a Transfer in the Amount of $2,000 From Commission Contingency to the Community Assistance/Special Event Assistance Program to Support Fee Assistance Requests Through Fiscal Year 2025.
Recommended Action
Authorize a transfer in the amount of $2,000 from Commission Contingency to Community Assistance/Special Event Assistance Program to support fee assistance requests through Fiscal Year 2025.
Background Information
The following provides a timeline of the adoption of the Special Event Assistance Program guidelines and application:
> November 25, 2013: During the City Commission Regular Meeting, the Commission informally adopted the Special Event Assistance Program guidelines and application.
> September 11, 2018: During the City Commission Regular Meeting, the Commission adopted Resolution No. 2018-R-17, Special Event Assistance Program guidelines and application.
> January 14, 2025: During the City Commission Regular Meeting, the Commission adopted Resolution No. 2025-R-05, which repealed and replaced Resolution No. 2018-R-17, Special Event Assistance Program guidelines and application.
The intent of the program is to encourage cultural, educational, environmental, and recreational activities in the City and to help provide recovery of costs associated with City services and resources that are needed with a special event.
Guidelines for assistance include requirements that the event is open to the public and has free admission with a minimum expected attendance of 100 people. Assistance is tiered based upon expected attendance as follows:
> Up to $500 for events with estimated attendance of 100-499 attendees
> Up to $1,000 for events with estimated attendance of 500-2,499
> Up to $2,000 for events with estimated attendance of 2,500+
In Fiscal Year 2024, the City Commission initially...
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