TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Award Contract No. 2020-06, Butler Park Playground Equipment, Shade Cover, and Fall Zone Material to Advanced Recreational Concepts, LLC in the amount of $199,854.17.
Recommended Action
Award Contract No. 2020-06, Butler Park Playground Equipment, Shade Cover, and Fall Zone Material to Advanced Recreational Concepts, LLC in the amount of $199,854.17.
Background Information
The former playground equipment at Butler Park was installed in 2011 in conjunction with the construction of the Morgan Family Community Center and removed in 2018 to allow for construction of the North Port Aquatic Center. Project P19BPR, which was approved with the Capital Improvement Plan for FY18/19 and funded through a Surtax III allocation, provides for the replacement of the playground equipment and relocation of the playground to an area adjacent to the new Aquatic Center parking lot.
In an effort to have the playground installation coincide with the opening of the Aquatic Center, the original Request for Proposal (RFP No. 2019-53) for the playground replacement was advertised on February 12, 2019 with responses due on March 15, 2019. Eight bidders were reviewed and ranked by the selection committee. In early April, Purchasing was made aware of a potential protest to the rankings based on contractor licensing. Purchasing requested legal review and it was determined that additional clarification was needed related to contractor licensing requirements and the best course of action was to reject all proposals and re-advertise with an updated solicitation. The City posted a Notice of Intent to Reject and Reissue RFP 2019-53 on May 15. Staff then worked with Purchasing and the Building Official to clarify the requirements in the RFP language regarding contractor licensing.
A second Request for Proposal (RFP 2020-06) was advertised on July 19, 2019 with proposals due on Aug...
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