TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, City Manager
TITLE: Approve Sole Source Procurement of Annual Maintenance from Central Square Technologies, LLC in the Estimated Cost Amount of $180,750.76 with a Contingency Amount of $10,000.00.
Recommended Action
Approve Sole Source Procurement of Annual Maintenance from Central Square Technologies, LLC in the estimated cost amount of $180,750.76 with a contingency amount of $10,000.00.
Background Information
Central Square Technologies, LLC is the sole provider of software utilized by all City departments and allows access to technical support, software patches and major updates from the vendor. It is imperative that we continue to upgrade these applications to receive new functionality, meet new regulatory requirements and ensure the continued compatibility with various systems. Central Square Technologies, LLC is the sole source for maintenance of their products, and the sole source justifications are attached. These purchases were approved in the Fiscal Year 2022 budget.
Contingency will be used for any non-planned training or professional services that may arise.
The City Manager's Policy requires all procurements exceeding $100,000 to be presented to the Commission for consideration. All appropriate forms, procedures and processes have been reviewed by the Procurement Division of the Department of Finance.
Strategic Plan
Maintained/Upgraded/Expand City Infrastructure.
Financial Impact
The total cost for the Central Square Technologies, LLC annual maintenance is NaviLine $180,750.76, Lucity $36,737.82, Fusion $ 3,858.75 and has been included in the adopted Fiscal Year 2022 Information Technology Division under account number 001-0710-516-54-00. The contingency amount of $10,000 is budgeted in various Department approved budgets. The City has already paid for the Lucity and Fusion products.
Procurement
Procurement of maintenance are being made in accor...
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