TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Award of Funds from the Special Event Assistance Program to People for Trees, Inc. in Support of the Tour de North Port Event Planned for October 23, 2022, in an Amount Up To, and Not to Exceed, $500 to Cover the Costs of City Fees.
Recommended Action
Approve the award of funds from the special event assistance program to People for Trees, Inc. in support of the Tour de North Port event planned for October 23, 2022, in an amount up to, and not to exceed, $500 to cover the costs of City fees.
Background Information
The Special Event Assistance Program Guidelines and application were informally adopted by City Commission on November 25, 2013, and formally adopted by Commission on September 11, 2018, by Resolution 2018-R-17. The intent of the program is to encourage cultural, educational, environmental, and recreational activities in the City and to help provide recovery of costs associated with City services and resources that are needed with a special event.
Guidelines for assistance include requirements that the event is open to the public, free admission and with a minimum expected attendance of 100 people. Assistance is tiered based up on expected attendance as follows:
* Up to $500 for events with estimated attendance of 100-499 attendees
* Up to $1,000 for events with estimated attendance of 500-2,499
* Up to $2,000 for events with estimated attendance of 2,500+
People for Trees, Inc. is requesting funding assistance to cover the costs of fees and/or City services associated with their event. The event is planned for October 23, 2022, at Imagine School. The estimated attendance for this event is 400 participants per the application submitted. Based on this expected attendance and in accordance with the Special Events Assistance Program Guidelines, the applicant is eligible for funding up to $500. The estimated cost...
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