File #: ORD. NO. 2019-48    Version: 1 Name:
Type: Ordinance Status: Passed
File created: 10/22/2019 In control: City Commission Regular Meeting
On agenda: 11/26/2019 Final action: 11/26/2019
Title: An Ordinance of the City of North Port, Florida, Amending the Non-District Budget for Fiscal Year 2018-19 by Providing for Changes related to Fleet Management, Self Insurance and Employee Benefits; Providing for Conflicts; Providing for Severability; and Providing an Effective Date.
Attachments: 1. Ordinance No. 2019-48 Second Reading, 2. 2019-48 Exhibit A Second Reading, 3. 2019-48 Fund Balance Reports for Self Insurance and Employee Benefits Funds Second Reading, 4. Ordinance No. 2019-48 First Reading, 5. 2019-48 Exhibit A First Reading, 6. 2019-48 Fund Balance Reports for Self Insurance and Employee Benefits Funds First Reading
TO: Honorable Mayor & Members of the North Port Commission

FROM: Peter D. Lear, CPA, CGMA, City Manager

TITLE: Ordinance No. 2019-48 amending the non-district budget for fiscal year 2018-19


Recommended Action

Continue Ordinance No. 2019-48 amending the non-district budget for fiscal year 2018/19 to second reading on November 26, 2019.

Recommended Action on Second Reading

Approve and Adopt Ordinance No. 2019-48 on second reading.

Background Information

Fleet Management Fund
Fleet Management had many unanticipated repairs, cylinder replacements and other more costly repairs to the City vehicles and equipment. Additionally, there was an increase in steel costs and tires in fiscal year 2018/19. The fuel and maintenance costs are charged back to the departments through the cost allocation plan.

Self-Insurance Fund
The City had two significant worker's compensation claims in fiscal year 2018/19 that were over $150,000 each.

Employee Benefits Fund
Unbudgeted costs for COBRA (Consolidated Omnibus Budget Reconciliation Act) insurance coverage and 1095 tax forms for healthcare were charged to this fund. These items are budgeted in the fiscal year 2019/20 budget.

Recommended Changes for Second Reading

No changes to the Ordinance.

Additional Background Information for Second Reading

In reference to the fuel expense being over budget in the Fleet Management Fund. Following is a history of budget vs. actual for fuel costs.


FY 16/17
FY 16/17
FY 17/18
FY 17/18
FY 18/19
FY 18/19
FY 19/20

Adopted
Actual
Adopted
Actual
Adopted
Actual
Adopted
Fuel Costs
935,000
1,010,146
1,188,050
1,284,788
1,244,410
1,332,564
1,560,820

The actual increase for fuel costs from FY 18 to FY 19 are only 3.7%, but the amount budgeted was not enough to cover any increase from FY 18 actuals.

In addition to the number of total vehicles increasing each year (448 in FY 2017, 467 in FY 18 and 492 in FY 2019), the mileage driven is increasing due to the travelling distance to the West...

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