TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the KeyTrak System Purchase, Support and Software License Agreement, That Will Accompany a Budgeted Purchase in the Amount of $25,267.21, to Update and Expand Fleet's Current Key Cabinet System.
Recommended Action
Approve the KeyTrak System Purchase, Support and Software License Agreement that will accompany a budgeted purchase in the amount of $25,267.21, to update and expand Fleet's current key cabinet system.
Background Information
KeyTrak, Inc. (KeyTrak) is a sole source manufacturer of electronic key and asset management systems. The system secures keys and assets, automatically tracks who has access to them and prevents unauthorized use. It also provides reporting and 24/7 monitoring with alerts to key managerial personnel and accountability of the assets by the user. Without this system, keys and assets not properly secured could fall into the wrong hands.
In coordination with the Fleet Management Division of the Department of Public Works, the City of North Port (City) purchased its current key cabinet system from KeyTrak in 2016. Among other things, the system is used by the Police department to ensure that keys are tracked and only used by designated individuals. The current system needs to be updated and expanded.
The purchase will include the following:
* KeyTrak Edge Server
* 22" Touchscreen Monitor
* Fingerprint and Button Reader
* Software and networking
* KeyTrak Edge Remote
* Onsite Training
* Software License
* 240 Drawer Cabinet with Key Tags
* One Year Maintenance
KeyTrak will provide one half day of onsite training after delivery of the equipment. Telephone support and Remedial Maintenance Services based on Equipment Trouble Reports will be performed during the term of this Agreement, as necessary. Maintenance agreements will be required annually.
The upgrade has been budgeted by the Police Department...
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