TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: An Ordinance of the City of North Port, Florida, Amending the Non-District Budget and Capital Improvement Budget for Fiscal Year 2024-2025 for Hurricane Ian Repairs and Additional Costs to Park Impact Fee Projects P21VET Circle of Honor; P17EPI Environmental Park Improvements; and P24LTC Legacy Trail Connection to Warm Mineral Springs in the Amount of $3,171,180; Providing for Findings; Providing for Posting; Providing for Conflicts; Providing for Severability; and Providing an Effective Date.
Recommended Action
Approve Ordinance No. 2025-01 on first reading and move to second reading on January 28, 2025.
Recommended Action on Second Reading
Adopt Ordinance No. 2025-01.
Background Information
Changes on Second Reading
None
General Fund
The Department of Public Works received several additional Guaranteed Maximum Price (GMP) packages associated with repairs and replacements City-wide including repairs at City Hall, Pan American Site, Family Services Center, and the Senior Center.
|
Location |
GMP Cost |
FEMA Recovery Estimate |
Insurance Recovery Estimate |
|
City Hall Property in the Open |
$360,730 |
$324,657 |
$0 |
|
City Hall |
$256,618 |
$230,956 |
$0 |
|
Pan American |
$766,936 |
$614,781 |
$83,846 |
|
Family Service Center |
$204,679 |
$184,211 |
$0 |
|
Senior Center |
$332,217 |
$298,995 |
$0 |
|
Total |
$1,921,180 |
$1,653,600 |
$83,846 |
The Federal Emergency Management Agency (FEMA) reimbursements are expected in the amount of $1,653,600 and insurance recoveries in the amount of $83,846. The remaining $183,734 will be transferred from Project FM25PM Police Building Maintenance. There was $500,000 budgeted in this project for heating, ventilation and air conditioning (HVAC)/moisture issues in the Police Department building found during the roof replacement. Sealing the soffits was an option that was implemented to address the moisture issues. It appears that this solution has made the desired improvements in the Police Department building and additional maintenance will not be needed for this issue.
Park Impact Fees
Ø Circle of Honor Project P21VET
The Circle of Honor project is funded in the amount of $1,400,000 using Park Impact Fees. The GMP proposal for construction services is $1,696,898 which exceeds the current available project funding by $431,322. To cover this shortfall and unexpected expenses, $450,000 is requested to start construction as designed.
Ø Environmental Park Improvements Project P17EPI
This project encompasses repair and replacement of the bridge and observation deck and replacement and expansion of the restroom building with two compliant, Americans with Disabilities Act (ADA) compatible, family style restrooms. The project is funded using a combination of General, Park Impact Fee and Surtax funding. The GMP proposals associated with this project exceed the available funding by $285,771. To cover this shortfall and unexpected expenses, $300,000 is requested to start construction.
Ø Legacy Trail Connection to Warm Mineral Springs Project P24LTC
The Legacy Trail Connection to Warm Mineral Springs project is for the provision of a multi-use trail connecting the North Port Connector of the Legacy Trail to Warm Mineral Springs Park and continuing through the park to a new trailhead facility.
The Department of Parks & Recreation would like to consolidate projects P22DPB Legacy Trail Extension Parking Enhancements with this project. With the Sarasota-Manatee Metropolitan Planning Organization supporting this trail connection segment for inclusion on the regional Sun Trail priority list, the ability to complete design and have a shovel ready project, increases opportunities for grant awards towards construction.
After consolidation, there will be a total of $208,500 of available funds in this project. Design services are estimated at $700,000. To cover this shortfall and any unexpected expenses, $500,000 is requested to start the design phase.
Information for Second Reading
At its regular meeting on January 14, 2025, City Commission heard the first reading of Ordinance No. 2025-01 and continued the Ordinance to second reading on January 28, 2025, as presented.
As this Ordinance relates to the adoption of budgets or budget amendments, a business impact estimate was not required per Florida Statutes Section 166.041(f)(c).
Strategic Plan
Good Governance
Financial Impact
Ø General Fund: $1,921,180 will be added to the Facilities Maintenance budget related to IAN22 repairs. These expenses will be balanced from an increase in FEMA revenues of $1,653,600; insurance reimbursements of $83,846 and a reduction to Project FM25PM in the amount of $183,734.
Ø Park Impact Fee Fund: $450,000 will be added to Project P21VET; $300,000 will be added to Project P17EPI and $500,000 will be added to Project P24LTC. This will be balanced by a revenue of $1,250,000 from fund balance.
Procurement
Not applicable.
Attachments:
1. Ordinance No. 2025-01
2. CIP Sheets FM25PM, P21VET, P17EPI, P24LTC, P22DPB
Prepared by: Lisa Herrmann, Budget Administrator
Department Director: Kim Williams, Finance Director