TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Second Amendment to Agreement No. 2021-17 Professional Architectural and Engineering Services for City of North Port Police Department Facilities to Expand the Scope of Service of Schenkel & Shultz, Inc. to Phase II - Schematic Design for the New Police Headquarters and an Emergency Operations Center Facility for a Total Consultant Fee of $1,198,030.00.
Recommended Action
Approve the Second Amendment to Agreement No. 2021-17 Professional Architectural and Engineering Services for City of North Port Police Department Facilities to expand the scope of service of Schenkel & Shultz, Inc. (“Consultant”) to Phase II - Schematic Design for the new Police Headquarters and an Emergency Operations Center Facility for a total Consultant fee of $1,198,030.00.
Background Information
On April 12, 2022, the parties entered into Agreement No. 2021-17 Professional Architectural and Engineering Service for City of North Port Police Department Facilities (“Original Agreement”) for architectural and engineering services and construction administration services for renovation of the existing North Port Police Department facility and design of the new Emergency Operations Center (“EOC”), 911, evidence facility.
During the City Commission Special Meeting held on March 2, 2023, Agenda Item 23-0262, discussion and recommendation to build an entirely new police headquarters, in lieu of renovating and expanding the current headquarters, and an EOC facility, was presented to Commission. At the conclusion of Commission’s discussion, the following motions were approved:
ü Motion 1: Direct the City Manager to proceed with the facility needs of the North Port Police Station to expand at a new location to be determined. On April 25, 2023, Commission approved the First Amendment to Agreement No. 2021-17 to expand the scope of service, time and related fees of Schenkel & Shultz (“Consultant”), to allow Consultant to begin environmental evaluations on selected parcels for a new police headquarters.
ü Motion 2: Direct the City Manager to authorize the identification and debate with identified property owner for a purchase price to be brought back to Commission. On July 25, 2023, Commission approved the purchase of five parcels located on North Toledo Blade Boulevard for a new police headquarters.
ü Motion 3: Authorize staff to work with the engineering firm Schenkel & Shultz to prepare a 30% site, drainage and construction plan including the EOC, contingent upon City Commission approval of the purchase of the property.
ü Motion 4: Direct the City Manager to bring back all financing options for construction of the North Port Police Station and EOC.
As presented under Motion 3, the Second Amendment to Agreement No. 2021-17, amends the Original Agreement to increase the scope of service of Consultant to Phase II - Schematic Design, which includes (1) advanced schematic design of the new Police Headquarters, associated parking, roadways, and storm water retention on approximately 10 to 12 acres of the purchased parcels; and (2) advanced schematic design of the new EOC facility and associated parking, roadways and storm water retention on a portion of City-owned property adjacent to Fire Station No. 81.
The Second Amendment to Agreement No. 2021-17 has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan
Infrastructure and Facilities Integrity - Maintain public buildings in a state of good condition with capacity to enable various City staff to provide effective municipal services.
Good Governance - Provide convenient, modern, and technologically advanced municipal services to both internal and external customers.
Financial Impact
Budgeted funds for project PD21PE, in the amount of $1,198,030.00 are available in account 306-2100-521-31-05.
Procurement
Professional Engineering Services were procured pursuant to Chapter 2 Administration, Article VIII Procurement, Section 2-406 - Professional services selection under Consultants’ Competitive Negotiation Act (CCNA), F.S. §287.055 of the Code of the City of North Port, Florida.
Attachments:
1. Second Amendment to Agreement No. 2021-17
2. First Amendment to Agreement No. 2021-17
3. Agreement No. 2021-17
4. Schenkel & Shultz Schematic Phase Design Fees
5. City Commission Special Meeting Minutes for March 2, 2023
6. City Commission Regular Meeting Draft Minutes for July 25, 2023
7. Finance Contract Agreement Amendment Form
8. Division of Corporations - Schenkel & Shultz, Inc.
Prepared by: Christopher Morales, Deputy Chief of Police
Department Director: Todd R. Garrison, Chief of Police