TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the WebEOC Subscription Agreement (Hosted Implementation) for Emergency Management Software, With ESi Acquisition, Inc., a Division of Juvare LLC, in the Amount of $48,970.81 Over a Three-Year Period.
Recommended Action
Approve the WebEOC Subscription Agreement for Emergency Management Software, with ESi Acquisition, Inc., a division of Juvare LLC. in the amount of $48,970.81 over a three-year period.
Background Information
WebEOC is a proprietary software of ESi Acquisition, Inc., a division of Juvare LLC. WebEOC is a comprehensive emergency management software that organizes information exchange, resource management, and other information elements during an emergency response. This software would be utilized during an emergency activation in the Emergency Operations Center (EOC) as well as the individual Department Operating Centers (DOCs) and for City signature events to maximize the City’s ability to coordinate life-saving operations and effective response measures. Since this software is also used by Sarasota County and the Florida Division of Emergency Management, the acquisition and implementation of WebEOC would improve the City’s ability to request emergency resources and share information.
The following includes the annual cost and services for a three-year Contract:
1. Year One:
Ø Cost: $25,260
Ø Service: Initial setup and creation of the City’s WebEOC instance
2. Year Two:
Ø Cost: $11,680.20
Ø Service: Recurring license fee
3. Year Three
Ø Cost: $12,030.61
Ø Service: Recurring license fee
Total Contract Amount: $48,970.81.
The WebEOC Subscription Agreement for Emergency Management Software, with ESi Acquisition, Inc., a division of Juvare LLC has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan
Safe Community
Financial Impact
Funding in the amount of $25,260.00, is contingent upon Commission approval of the Fiscal Year 2025 budget, will be available in account no. 001-2222-526.49-14
Procurement
Procurement will take place in Fiscal Year 2025 following the City’s Procurement Procedures Manual. Due to the proprietary nature of the WebEOC software, this procurement was conducted as a sole source. The purchase was procured pursuant to Section 2-407 of the City of North Port Procurement Code - Sole Source Guidelines
Attachments:
1. WebEOC Agreement
2. FY 25 Sole Source Emergency Service Integrators, Inc. (ESLI)
3. Florida Division of Corporations - ESI Acquisition, Inc.
Prepared by: Mike Nevarez, Deputy Emergency Manager
Department Director: Scott Titus, Fire Chief