TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approve Request for Bid No. 2018-36 for Sod and Hydroseed - Supply, Deliver and/or Install to Perez Trucking and Sod, Inc. at the unit prices listed on the bid tabulation form.
Recommended Action
Approve Request for Bid No. 2018-36 Sod and Hydroseed - Supply, Deliver and/or Install (for sod portion only) to Perez Trucking and Sod, Inc. based on unit prices listed in the bid tabulation form, on “an as-required basis” per the terms and conditions in the solicitation.
Background Information
This is a multi-year contract, on an as needed basis for the services to supply, delivery, and/or install sod on an “as needed” basis for various City departments. The pricing tabulation offers the City the options of ordering full or partial truckloads, flexibility in having the Contractor or City personnel unload and/or install the sod and specifying the type of sod needed to replace existing sod.
The City is spending in excess of $100,000 for sod for large in-house projects being constructed.
On January 23, 2018, Request for Bids (RFB) No. 2018-36 for Supply, Deliver and/or Install was issued. One (1) submittal for sod was received in response to the solicitation. No submittals for hydroseed were received. Staff reviewed and determined it would be in the best interest of the City to award the sod portion of the contract to Perez Trucking and Sod, Inc. as the sole responsive, responsible bidder. Since no bids were received for hydroseed, the Purchasing Division will be rebidding the hydroseed portion of the solicitation.
As permitted by Procurement Code a purchase order will be issued upon award of this bid. The submitted Bid form signed by the Bidder, together with the complete bid package and any addenda furnished by the City and the purchase order, shall constitute a binding contract. The initial term of award is from the date of this approval, through and including March 27, 2021, and may be renewed at the same unit prices, terms, and conditions for two (2) additional one-year terms by mutual agreement.
Strategic Plan
Maintained/Upgraded/Expanded City Infrastructure
Financial Impact
Fiscal Year 2018 funding was budgeted in the following accounts:
107-5000-541.46-12, $539,400, project R17POF
306-5000-541.63-00, $180,600, project R17POF
001-0760-519.46-09, $5,000
420-6062-535.46-09, $2,000
420-6063-536.46-60, $3,000
420-6063-536.46-61, $3,000
Future Fiscal Years to be determined by budget.
Procurement
Sod supply, delivery, and/or installations services were procured pursuant to Section 2-404 of the City of North Port Procurement Code - Competitive Sealed Bid Process.
Perez Trucking and Sod, Inc.
PO Box 36
Nocatee, FL 34268
(863) 494-6502
Attachments:
1. Award Recommendation Memo
2. Notice of Intent to Award
3. RFB No. 2018-36 Tabsheet
4. Perez Trucking and Sod, Inc. Submittal
5. RFB No. 2018-36 Sod and Hydroseed - Supply, Deliver and/or Install
6. Florida Division of Corporations
7. PowerPoint Presentation
Prepared by: Valerie Malingowski, Business Manager
Department Director: Juliana B. Bellia