TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, Interim City Manager
TITLE: Ordinance No. 2017-12, first reading, amending the Fiscal Year 2016-2017 Non-District Budget and Capital Improvement Program and Budget.
Recommended Action
Continue Ordinance No. 2017-12 to second reading on May 23, 2017.
Background Information
The North Port City Commission called a Special Primary General Election which was held on Tuesday, March 14, 2017 to fill North Port Commissioner Seat 4 due to the resignation of one Commissioner. A Special General Election will be held on May 9, 2017. The cost associated with the two elections is estimated at $80,000. The funding will be from undesignated fund balance in the General Fund.
The Property Maintenance Division of Neighborhood Development Services needs to replace a 2011 Husqvarna riding mower due to a major engine failure. The estimated cost to replace the motor is $2,200. The mower is scheduled for replacement in fiscal year (FY) 2018 due to its age and condition. This is the second inoperable mower within the Division’s fleet of mower units. The Division has funding in the FY 2017 budget to replace one mower and is requesting $8,300 to fund the replacement of the second mower. The funding will be from undesignated fund balance in the General Fund.
The Parks and Recreation Division of the General Services Department is requesting to move funding from its Capital Equipment account to Minor Operating Equipment to purchase window coverings for the Morgan Family Center. The FY 2017 Capital Equipment budget of $6,000 was for the purchase of Pickleball court fencing. When final quotes were received, the fencing was purchased at less than $3,000. The Division has savings in its Capital Equipment account and wishes to utilize the savings for the purchase of window coverings. The estimated cost is $3,000 which is below the City’s capital threshold. There is no impact to the General Fund FY 2017 budget.
The Building Division of Neighborhood Development Services is requesting Commission approval to amend the FY 2017 budget in the amount of $603,000 to purchase and implement a new software program, TRAKiT, for building permits and contractor licensing. The new software will offer many new features for staff and citizens, and will address concerns relating to permitting, contractor and licensing search, and viewing related records to a license or permit and associated fees that are unique to each license and/or permit type. The funding will be from undesignated fund balance in the Building Fund.
Public Works is requesting a budget amendment in the amount of $120,000 to change the pavement type for the Tamiami Trail Linear Parking project from asphalt to pervious concrete. Pervious concrete allows stormwater to attenuate into the ground instead of creating runoff into the drainage system, thereby eliminating the need to design and construct additional stormwater facilities. The North Port Library is currently designing on-street parking on the same access road, and is planning to use pervious materials. Changing the City’s project to pervious material will keep the projects consistent with each other and environmentally friendly. The funding for this project will be from undesignated fund balance in the Surtax III fund.
Strategic Plan
Financially Responsible City Providing Quality Municipal Services
Preservation of Environment and Natural Resources
Financial Impact
The General Fund budget will increase by $88,300 with funding coming from undesignated fund balance.
The Building Fund budget will increase by $603,000 with funding coming from undesignated fund balance.
The Surtax III Fund budget will increase by $120,000 with funding coming from undesignated fund balance.
Procurement
N/A
Attachments:
1. Ordinance No. 2017-12
2. Ordinance No. 2017-12 Exhibit A
3. Ordinance No. 2017-12 Exhibit B
4. TRAKiT Presentation
Prepared by: Charlina L. Lowrie, CGFO, Interim Finance Director
Department Director: Charlina L. Lowrie, CGFO, Interim Finance Director