TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approve the Utilization of Pasco County Contract IFB-JV-17-222 for Additional Integration and Programming Services from Benro Enterprises, Inc. DBA Rocha Controls for the Water Treatment Plant SCADA Server Upgrade Project, for a Project Total of $34,595.00.
Recommended Action
Approve the utilization of Pasco County Contract IFB-JV-17-222 for additional integration and programming services from Benro Enterprises, Inc. DBA Rocha Controls for the Water Treatment Plant SCADA Server Upgrade Project, for a project total of $34,595.00.
Background Information
At the June 17, 2020 Budget Workshop, Commission directed staff to expedite a project originally proposed for Fiscal Year 20/21 for the replacement of outdated servers at the Myakkahatchee Creek Water Treatment Plant (MCWTP) because the current servers are operating on a Windows 7 platform, which is no longer supported by Microsoft. Staff was able to reallocate project savings from the Price Blvd Widening Project to have this project completed in the current fiscal year.
Pasco County Contract IFB-JV-17-222 was competitively procured and awarded to Rocha Controls on November 28, 2017. Utilities has received approval from both parties to utilize Contract IFB-JV-17-222. Utilities obtained Administrative approval in the early part of the fiscal year to utilize this contract for repair and maintenance services at the Water and Wastewater Treatment Plants on an as-needed basis for up to an annual anticipated amount of $81,160.00. In addition, at the April 14, 2020 meeting, Commission approved the utilization of the Pasco County Contract for two (2) additional projects at the MCWTP, totaling $81,237.00. While City Ordinance authorizes the City Manager to utilize piggyback agreements, the City Manager’s policy requires all agreements exceeding $100,000 to be presented to Commission for consideration. Therefore, Utilities is requesting Commission approval for the utilization of this contract for the MCWTP SCADA Server Upgrade Project, for an additional $34,595.00.
Strategic Plan
Develop and promote City governance that fosters trust and utilizes departmental strengths and innovative philosophies to facilitate effective and efficient provision of all City services
Financial Impact
|
Account |
Project No. |
Amount |
|
420-6061-533.63-00 |
N/A |
$34,595.00 |
Procurement
This purchase is procured pursuant to Chapter 2- Administration, Article VIII - Procurement, Section 2-403, (a) (4) of the Code of the City of North Port, Florida, the utilization of other governmental or public entity contracts to procure goods and services. The appropriate form and back-up have been included via attachments below.
Vendor Information: Benro Enterprises Inc. DBA Rocha Controls, 5025 W. Rio Vista Ave, Tampa, FL 33634
Attachments:
1. Procurement Request Form with Quote
2. Pasco County IFB-JV-222 Contract Documents
3. Bid Tabulation
4. Florida Division of Corporations Document
Prepared by: Nicole Brown, Business Services Coordinator
Department Director: Rick Newkirk, Utilities Director