TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Utilization of Maricopa County, Arizona - OMNIA Partners Contract No. 16154 with Home Depot on an As-Needed Basis in an Amount Not to Exceed $350,000.00 Annually Through the Term Ending December 31, 2026, and Authorizing the City Manager to Approve any Modifications or Termination in Concurrence with Maricopa County, Arizona - OMNIA Partners.
Recommended Action
Option 1: Approve the utilization of Maricopa County, Arizona - OMNIA Partners Contract No. 16154 with Home Depot on an as-needed basis in an amount not to exceed $350,000.00 annually through the term ending December 31, 2026, and authorizing the City Manager to approve any modifications or termination in concurrence with Maricopa, County - OMNIA Partners.
City Commission Options
Option 1: Approve the utilization of Maricopa County, Arizona - OMNIA Partners Contract No. 16154 with Home Depot on an as-needed basis in an amount not to exceed $350,000.00 annually through the term ending December 31, 2026, and authorizing the City Manager to approve any modifications or termination in concurrence with Maricopa, County - OMNIA Partners.
• Pros:
o Allows the City to use an existing public-sector contract mechanism that North Port has recently relied on for cooperative purchasing, reducing administrative workload through pre-vetted pricing and contract terms.
o Supports timely acquisition of routine operational supplies needed citywide through a single blanket purchasing mechanism.
o Provides a documented procurement path tied to the City’s exemption for use of other governmental or public entity contracts.
• Cons:
o Limits the City’s flexibility to separately solicit some purchases that might otherwise be sourced under an independent competitive process
o Concentrates a broad category of routine purchases under one purchasing vehicle, requiring continued internal monitoring to ensure purchases remain appropriate and within budget authority.
Option 2: Deny the utilization of Maricopa County, Arizona - OMNIA Partners Contract No. 16154 with Home Depot on an as-needed basis in an amount not to exceed $350,000.00 annually through the term ending December 31, 2026, and authorizing the City Manager to approve any modifications or termination in concurrence with Maricopa, County - OMNIA Partners.
• Pros: Allows staff to evaluate alternative vendors or procurement methods before proceeding.
• Cons: May delay routine departmental purchases and increase administrative time to solicit, evaluate, and award separate procurements for recurring needs.
Background Information
Departments require an efficient Citywide method to purchase routine goods and supplies through a blanket purchasing structure with Home Depot.
After evaluating available options, staff determined that use of an existing Cooperative Contract provides a practical procurement path for recurring operational purchases by offering competitive pricing and reducing administrative workload through pre-vetted terms and conditions . The piggy-back/cooperative method allows the City to purchase from an already established Contract vehicle rather than conducting a separate solicitation for the same category of goods. In the final procurement package, staff should identify the specific lead agency, cooperative entity, and Contract number supporting the purchase authority.
The utilization of Maricopa County, Arizona - OMNIA Partners Contract No. 16154 with Home Depot on an as-needed basis in an amount not to exceed $350,000.00 annually through the term ending December 31, 2026, and authorizing the City Manager to approve any modifications or termination in concurrence with Maricopa, County - OMNIA Partners has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan Pillar
Good Governance
Financial Impact
Expenditure under this contract shall be limited to funds that have been duly appropriated through the City’s budget process and are specifically allocated for the scope of goods or services outlined in the Agreement.
Any purchases made on or after October 1, 2026, against this Cooperative Contract are contingent on future appropriated funds for each Department.
Procurement
The utilization of this Cooperative Contract is consistent with Chapter 2, Administration, Article VIII - Procurement, Section 2-403(a)(4)(a) of the Code of the City of North Port, Florida, which allows the utilization of other governmental or public entity Contracts to procure goods and services.
All Departments will utilize the established internal procurement process for all purchases under this Contract to ensure continued administrative oversight and compliance with the City procurement policies and procedures.
Attachments:
1. Request for Proposal
2. RFP Addendum 1
3. Contract 16154
4. OMNIA Contract 16154 Coversheet
Prepared by: Bernice Moen, Contract Administrator I
Department Director: Irina Kukharenko, CPA Finance Director