TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Award of Funds from the Special Event Assistance Program to Family Promise of South Sarasota County in Support of a Kenducky Derby Event Held on August 20, 2022, in an Amount of $500 to Cover the Costs of City Fees.
Recommended Action
Approve the award of funds from the Special Event Assistance Program to Family Promise of South Sarasota County in support of a Kenducky Derby event held on August 20, 2022, in the amount of $500 to cover the costs of City fees.
Background Information
The Special Event Assistance Program Guidelines and application were informally adopted by City Commission on November 25, 2013, and formally adopted by Commission on September 11, 2018, by Resolution 2018-R-17. The intent of the Program is to encourage cultural, educational, environmental, and recreational activities in the City and to help provide recovery of costs associated with City services and resources that are needed with a special event.
Guidelines for assistance include requirements that the event is open to the public, free admission and with a minimum expected attendance of 100 people. Assistance is tiered based up on expected attendance as follows:
• Up to $500 for events with estimated attendance of 100-499 attendees
• Up to $1,000 for events with estimated attendance of 500-2,499
• Up to $2,000 for events with estimated attendance of 2,500+
Family Promise of South Sarasota County is requesting funding assistance to cover the costs of fees and/or City services associated with their event. As listed on the application, the estimated attendance for this event is 250 participants. Based on this expected attendance and in accordance with the Special Events Assistance Program Guidelines, the applicant is eligible for funding up to $500.
The event was held on August 20, 2022, at the North Port Aquatic Center and the cost for City services for this event is $532.50 plus a refundable deposit of $125.
Strategic Plan
Good Governance
Financial Impact
Available funds in account no. 001-0100-511-49-13 Community Assistance total $3376.89. Special Events Assistance guidelines indicate that this applicant meets the criteria for up to $500 in funding assistance pending approval by City Commission. The total amount being requested is $500.
Procurement
Not applicable.
Attachments:
1. Application for Assistance - Family Promise of South Sarasota County
2. Kenducky Derby Fee Overview
3. Community Assistance Account Overview FY22
3. Resolution 2018-R-17
Prepared by: Sandy Pfundheller, Parks & Recreation Director
Department Director: Sandy Pfundheller, Parks & Recreation Director