TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Contract No. 2023-28, Road Rehabilitation Project With Preferred Materials, Inc., in the Amount of $4,397,544.80, Plus Contingency in the Amount of $791,558.06 for a Total Amount of $5,189,102.86.
Recommended Action
Approve Contract No. 2023-28, Road Rehabilitation Project with Preferred Materials, Inc., in the amount of $4,397,544.80, plus contingency in the amount of $791,558.06 for a total amount of $5,189,102.86.
Background Information
Request for Bid (RFB) No. 2023-28 was opened on July 14, 2023. Two bidders, Ajax Paving Industries of Florida, LLC., and Preferred Materials, Inc., responded. Preferred Materials, Inc., was the lowest responsive and responsible bidder.
The following work locations are included in this Contract:
1. Toledo Blade Boulevard Road Rehabilitation Phase I
2. Road Rehabilitation Phase I
a. Ponce De Leon Boulevard I-75 Overpass Phase I
b. Lamarque Avenue
3. Toledo Blade Boulevard Road Rehabilitation Phase II
4. Road Rehabilitation Phase II
a. South Salford Boulevard
All locations listed will be milled and resurfaced. Work on Toledo Blade Boulevard Phases I and II also includes colored stamped concrete, thermoplastic lane lines, pavement symbols, median island nose painting, concrete expansion joint replacement, and median curbing crack repair. The total cost for the Road Rehabilitation Project is $4,397,544.80, plus a contingency of $791,558.06 for a total amount of $5,189,102.86.
Work shall commence on, or immediately following the receipt of the P&P bond and the pre-construction meeting after the issuance of the Notice to Proceed for each project and shall be completed within the set calendar days specified within the Contract.
Contract No. 2023-28, Road Rehabilitation Project with Preferred Materials, Inc., has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan
Infrastructure & Facilities Integrity
Good Governance
Financial Impact
Ø Funding in the amount of $796,994.91, is available in the Fiscal Year 2023 Road and Drainage District Budget, Project Number R22RRH, account number 306-5000-541.46-10.
Ø Funding in the amount of $1,578,042.81, is available in the Fiscal Year 2023 Road and Drainage District Budget, Project Number R23RRH, account number 306-5000-541.46-10.
Ø Funding in the amount of $1,811,457.00, is available in the Fiscal Year 2023 Road and Drainage District Budget, Project Number R23RRH, account number 306-5000-541.63-00.
Ø Funding in the amount of $211,050.08, is available in the Fiscal Year 2023 Road and Drainage District Budget, Project Number R22RRH, account number 107-5000-541.46-10.
Ø Contingency funding in the amount of $791,558.06, is available in the Fiscal Year 2023 Road and Drainage District Budget, Project Number R22RRH, account number 107-5000-541.46-10.
Procurement
This service was procured pursuant to Section 2-404 of the City of North Port Procurement Code - Competitive Sealed Bid Process.
Preferred Materials, Inc.
4636 Scarborough Drive
Lutz, FL 33559
Attachments:
1. Contract No. 2023-28
2. RFB 2023-28 Notice of Intent and Summary Tabulation
3. RFB 2023-28 Award Recommendation
4. RFB 2023-28 Road Rehabilitation Project Contingency Increase
5. RFB 2023-28 Comparison Bid Tabulation
6. RFB 2023-28 Preferred Materials, Inc. Bid Submittal
7. RFB 2023-28 Addenda and Solicitation
8. Florida Division of Corporations Document
Prepared by: Garrett Woods, Business Manager
Department Director: Chuck Speake, Public Works Director