TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Second Amendment to Software as a Service Agreement Between Tyler Technologies, Inc. and the City of North Port, Florida, Clarifying the Payment of Fees Related to eCheck Payment Processing for Fire Rescue Department Building Inspections.
Recommended Action
Approve the Second Amendment to Software as a Service Agreement between Tyler Technologies, Inc. and the City of North Port, Florida, clarifying the payment of fees related to eCheck payment processing for Fire Rescue Department building inspections.
Background Information
The following provides a chronological order of events pertinent to the Second Amendment to Software as a Service Agreement between Tyler Technologies, Inc. and the City of North Port, Florida, clarifying the payment of fees related to eCheck payment processing for Fire Rescue Department building inspections:
Ø September 24, 2024: During the City Commission Regular Meeting, the Commission approved the First Amendment to the Software as a Service Agreement between Tyler Technologies Inc. and the City of North Port, Florida, in the amount of $2,988.00 for the use of Tyler Payments for invoicing and billing through the MobileEyes System for business related inspections by the Fire Rescue Department.
Ø January 14, 2025: During the City Commission Regular Meeting, the Commission approved the Submitter Merchant Payment Processing Instructions and Guidelines between Paymentech, LLC, JPMorgan Chase Bank, and the City of North Port, Florida, a supplemental document to the First Amendment to the Software as a Service Agreement between Tyler Technologies, Inc. and the City of North Port, Florida. This submittal document was required for the processing of electronic payments under the First Amendment to the Tyler Technologies Agreement.
The Second Amendment to Software as a Service Agreement clarifies that the $1.95 per transaction processing fee for eCheck transactions will be paid by the payer (the person or entity making the payment) and not the City.
The Second Amendment to Software as a Service Agreement between Tyler Technologies, Inc. and the City of North Port, Florida, clarifying the payment of fees related to eCheck payment processing for Fire Rescue Department building inspections has been reviewed by the Interim City Attorney and is legally correct as to form.
Strategic Plan
Safe Community
Financial Impact
Approval of this item will result in no financial burden or cost to the City.
Procurement
This is an add on to a software module and is a sole source. The original software was procured pursuant to Section 2-407 of the City of North Port Procurement Code - Sole Source Guidelines.
Attachments:
1. Second Amendment
2. Submitter Merchant Payment Processing Instructions and Guidelines
3. First Amendment
4. Tyler Technologies Agreement
5. Florida Division of Corporations Document
Prepared by: Nicholas Herlihy, Deputy Fire Chief
Department Director: Scott Titus, Fire Chief