TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Award Request for Bid No. 2023-26 Morgan Family Community Center Gym Floor Replacement With Athletic Resources in the Amount of $169,000, With a Construction Contingency of $8,450, for a Total Amount of $177,450.
Recommended Action
Award Request for Bid No. 2023-26 Morgan Family Community Center Gym Floor Replacement with Athletic Resources in the Amount of $169,000, with a construction contingency of $8,450 for a total amount of $177,450.
Background Information
The following provides a chronological order of events pertinent to the damaged gymnasium hardwood floor at the Morgan Family Community Center:
Ø September 2022: As a result of water intrusion from Hurricane Ian, the Morgan Family Community Center gymnasium hardwood floor was damaged. Although attempts were made to dry out the padding and remove the excessive moisture from the boards, the flooring could not be restored.
Ø October 26, 2022: It was determined by insurance adjusters that a full replacement of the floor and padding would be required.
Ø November 29, 2022: A quote for budgetary purposes was obtained on, which encompassed all costs associated with the replacement of the gymnasium floor to accommodate three basketball courts and two volleyball courts. The budgetary estimate exceeded the formal bid threshold requirements; therefore, the Parks and Recreation Department prepared a Request for Bid (RFB), which was advertised on February 20, 2023.
Ø March 30, 2023: Two (2) bids were opened by the City’s Purchasing Division of the Department of Finance. The City received bids from Athletic Resources, Inc. for $169,000 and SSE and Associates, Inc. for $179,000. Upon comparison of the bids received, staff recommends awarding this flooring replacement to Athletic Resources, Inc. The contractor is to provide all materials, equipment, supplies, freight, labor, and supervision necessary for the floor installation.
Strategic Plan
Quality of Life
Financial Impact
Funding in the amount of $200,000 is available for the replacement gym floor at the Morgan Family Community Center in account 001-3036-572-46-04, Project No. IAN22.
Procurement
The replacement gym flooring for the Morgan Family Community Center was procured pursuant to Section 2-404 of the City of North Port Procurement Code - Competitive Sealed Bid Process.
Attachments:
1. RFB 2023-26 Notice of Intent to Award
2. RFB 2023-26 Award Recommendation Memo
3. RFB 2023-26 Bid Tabulation
4. RFB 2023-26 Athletic Resources, Inc. Submittal
5. RFB 2023-26 with Addendum
6. Florida Division of Corporations Document
Prepared by: Cheryl Greiner, Business Operations Manager
Department Director: Sandy Pfundheller, Parks and Recreation Director