TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Purchase five (5) replacement Ford F-150 trucks, and one (1) replacement Ford F-250 truck from Coggin Ford for an estimated total of $174,208.00.
Recommended Action
Approve the utilization of the Florida Sheriff’s Association & Florida Association of Counties Cooperative Bid No. FSA18-VEL 26.0 to purchase five (5) replacement Ford F-150 trucks, and one (1) replacement Ford F-250 truck from Coggin Ford for an estimated total of $174,208.00.
Background Information
City Commission approved $189,830.00 in the fiscal year 2019 budget for the purchase of the following:
Approved
Project SLA New Vehicle Old Vehicle (CID) Budget Estimated Cost
U19RVH 19-6319 (2) F-150 (2) F-150 $73,790.00 $65,910.00
(70140 & 70778)
The Florida Sheriff’s Association & Florida Association of Counties Cooperative Bid No. FSA18-VEL 26.0 Spec #56 will be utilized to purchase two (2) replacement Ford F-150 trucks for the Department of Utilities. These trucks will be utilized by staff to perform meter change outs and lift station maintenance. CID #70140 & 70778 will be disposed through the City’s auction services.
Approved
Project SLA New Vehicle Old Vehicle (CID) Budget Estimated Cost
PS19RV 19-2752 (2) F-150 (2) F-150 $54,440.00 $51,336.00
(70693 & 70694)
The Florida Sheriff’s Association & Florida Association of Counties Cooperative Bid No. FSA18-VEL 26.0 Spec #54 will be utilized to purchase two (2) replacement Ford F-150 for the Property Standards Division of the Department of Neighborhood Development Services. These trucks will be utilized by staff to perform inspections in various terrains. In addition, this truck will be required to carry signs and various tools required to perform daily duties. CID #70693 and 70694 will be disposed of through the City’s auction services.
Approved
Project SLA New Vehicle Old Vehicle (CID) Budget Estimated Cost
BD19RV 19-2701 F-150 F-150 (70689) $27,220.00 $25,668.00
The Florida Sheriff’s Association & Florida Association of Counties Cooperative Bid No. FSA18-VEL 26.0 Spec #54 will be utilized to purchase one (1) replacement Ford F-150 truck for the Building Division of the Department of Neighborhood Development Services. This truck will be utilized by staff to perform inspections in various terrains. In addition, this truck will be required to carry signs and various tools required to perform daily duties. CID #70689 will be disposed of through the City’s auction services.
Approved
Project SLA New Vehicle Old Vehicle (CID) Budget Estimated Cost
PG19RV 19-3853 F-250 F-150 (70514) $34,380.00 $31,294.00
The Florida Sheriff’s Association & Florida Association of Counties Cooperative Bid No. FSA18-VEL 26.0 Spec #62 will be utilized to purchase one (1) replacement Ford F-250 for Parks and Recreation. This truck will be utilized by staff to tow a 14,000 LB capacity trailer loaded with zero turn mowers, utility vehicles, a skid steer, pallets of sod, pallets of mulch or any combination of those items mentioned. In addition, this truck could be utilized to tow the special event trailer or the royal restrooms. CID #70514 will be disposed of through the City’s auction services.
Coggin Ford is an approved vendor under the Florida Sheriff’s Contract FSA18-VEL 26.0. This contract is made available to local governments within the State of Florida for vehicle and equipment acquisition. Using this cooperative bid, local government agencies can obtain competitive pricing. Local government agencies have the flexibility to choose a product or service according to the business needs, such as price, warranty, supplier performance or brand name.
While City ordinance authorizes the City Manager to utilize piggyback agreements, the City Manager’s policy requires all procurements exceeding $100,000 to be presented to Commission for consideration.
Strategic Plan
Efficient & Effective Government
Financial Impact
Funding in the amount of $73,790.00 is included in the fiscal year 2019 budget account number 420-6063-536-64.00, Project U19RVH.
Funding in the amount of $54,440.00 is included in the fiscal year 2019 budget account number 321-2750-524-64.00, Project PS19RV.
Funding in the amount of $27,220.00 is included in the fiscal year 2019 budget account number 326-2700-524.64-00, Project BD19RV.
Funding in the amount of $34,380.00 is included in the fiscal year 2019 budget account number 321-3038-572.64-00, Project PG19RV.
Procurement
These vehicles will be procured pursuant to Sec. 2-403(a)(4)a of the City Procurement Code - the utilization of other governmental or public entity contracts to procure goods and services.
All appropriate forms, procedures and processes have been reviewed by Procurement.
Vendor Information
Coggin Ford
9650 Atlantic Blvd.
Jacksonville, FL 32225
904-725-3060
Elizabeth Adm
Attachments:
1. Competitive Exemptions Form - Coggin Ford
2. Coggin Ford Quotes and Florida Sheriff’s Contract FSA18-VEL 26.0
3. Florida Sheriff’s Association Contract Terms and Conditions
4. Purchase Comparison
5. Vehicle Overview
6. Equipment & Fleet Replacement Score Sheet
7. Vehicle Repair History Reports
8. Power Point Presentation
9. Florida Division of Corporations - Coggin Ford
10. Florida Division of Corporations - Asbury Jax Ford, LLC.
Prepared by: Kenneth Rappuhn, Fleet Manager
Department Director: Juliana B. Bellia