TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager's Use of Emergency Authorization to Enter into a Contract with P.M.S. Petroleum Maintenance and Service, Inc., for Generator Hook-up Under Purchase Order No. 049573 in an Amount Not to Exceed $2,000.
Recommended Action
Ratification of City Manager's use of emergency authorization to enter into a Contract with P.M.S. Petroleum Maintenance and Service, Inc., for generator hook-up under Purchase Order No. 049573 in an amount not to exceed $2,000.
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring that a state of emergency for 24 counties, including Sarasota County due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order Number 22-218 and expanding the state of emergency to the entire State. On November 21, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for an additional sixty (60) days. On March 17, 2023, Governor DeSantis issued Executive Order 23-60, renewing the state of emergency for an additional 60 days. On May 15, 2023, Governor DeSantis Issued Order 23-104 extending the state of emergency for another 60 days. Subsequently, on July 13, 2023, Governor Ron DeSantis issued Executive Order No. 23-139 extending the state of emergency for another 60 days.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following purchase order and attachments, which constitute a legal Contract. The City Manager requests that the City Commission ratify this Contract approval.
Ø Purchase Order No. 049573 and contract attachments with P.M.S. Petroleum Maintenance and Service, Inc. for Generator Hook-up in the amount not to exceed $2,000. Hurricane Ian damaged the main electrical connection operating the Pan American fuel site deeming the fuel site out of order for emergency City fueling.
Strategic Plan
Infrastructure & Facilities Integrity
Financial Impact
Funding in an amount not to exceed $2,000 was provided from existing appropriations in Fiscal Year 2023 Fleet Management Budget, Account number 520-3035-519.46-03, CIP Project IAN22. Resolution No. 2023-R-05 was approved to restore funding in the amount of $2,000 to fund 520 to restore funding for urgent needs.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2022-30 and Federal Emergency Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Emergency Term Forms
2. Exigency Procurement Request
3. Non-Competitive Procurement Summary Memorandum
4. Purchase Order
5. Florida Division of Corporations
Prepared by: Garrett Woods, Business Manager
Department Director: Chuck Speake, Public Works Director