TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager's Use of Emergency Authorization to Enter Into a Contract With Ajax Building Company, LLC for Roof Repairs Under Purchase Order No. 49633 in an Amount Not to Exceed $548,437.00.
Recommended Action
Ratification of City Manager's use of emergency authorization to enter into a Contract with Ajax Building Company, LLC for roof repairs under Purchase Order No. 49633 in an amount not to exceed $548,437.00.
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring that a state of emergency for 24 counties, including Sarasota County due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order Number 22-218 and expanding the state of emergency to the entire State. On November 21, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for an additional sixty (60) days. On May 15, 2023, Governor DeSantis Issued Order 23-104 extending the state of emergency for another 60 days. Subsequently, on July 13, 2023, Governor Ron DeSantis issued Executive Order No. 23-139 extending the state of emergency for another 60 days.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following purchase order. The City Manager requests that the City Commission ratify this purchase order approval.
• Purchase Order No. 49633 and Contract attachments with Ajax Building Company for Fleet building roof repairs in the amount $548,437.00. Hurricane Ian damaged the fleet building at the Public Works Department in the City of North Port. Permanent repairs were requested in lieu of temporary repairs due to the extent of the roof damage caused by Hurricane Ian.
Strategic Plan
Good Governance
Infrastructure and Facilities Integrity
Financial Impact
Funding in the amount not to exceed $548,437.00 was provided from existing appropriations in Fiscal Year 2023 Facility Maintenance Budget, account number 001-0760-519.46-04, CIP Project Number IAN22. Resolution No. 2023-R-48 was approved to restore funding in the amount of $548,437.00 for other urgent needs.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2022-30 and Federal Emergency Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Emergency Procurement Request
2. Purchase Order
3. Competitive Procurement Summary Memorandum
4. Florida Division of Corporations
Prepared by: Garrett Woods, Business Manager
Department Director: Chuck Speake, Public Works Director