TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve NeoGov Services Agreement V050724 between PowerDMS, Inc. and the City of North Port for a Total Estimated Cost of $3,219.45.
Recommended Action
Approve NeoGov Services Agreement V050724 between PowerDMS, Inc. and the City of North Port for a total estimated cost of $3,219.45.
Background Information
PowerDMS is an internet-based document management system which the Fire Rescue Department and Police Department have been utilizing for written directives and accreditation purposes. This software aids with document storage, review, access, retention and archival. PowerDMS policy and procedure management condenses cabinets full of paper into a single, searchable online source that automatically disseminates, collects signatures on, and tracks an organization’s important policies and procedures.
The Parks and Recreation Department seeks to utilize PowerDMS for their accreditation. Due to the addition of another Department to the City’s current North Port Fire Rescue NeoGov, PowerDMS needs a separate Agreement from the other Departments.
The NeoGov Services Agreement V050724 between PowerDMS, Inc. and the City of North Port
has been reviewed by the City Attorney’s Department is legally correct as to form.
Strategic Plan
Good Governance
Financial Impact
Funding for this service agreement in the amount of $3,219.45 is being funded from the approved City Manager, Information Technology Division Budget for Fiscal year 2024-2025, account number 001-0710-516.31-05 and 001-0710-516.52-50.
Procurement
This procurement has been made in accordance with Sec. 2-407 of the City of North Port Procurement Code - Sole Source Guidelines.
Attachments:
1. NeoGov Services Agreement V05072024
2. Sole Source Form NeoGov PowerDMS
Prepared by: Vicki Edwards, Senior Business Administrator
Eric Ryan, Information Technology Manger
Department Director: Juliana B. Bellia, Assistant City Manager