TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Utilization of the OMNIA Partners Contract for Home Depot U.S.A. Inc. and OMNIA Partners cooperative purchasing agreement For Lowe’s Home Centers, LLC for the procurement of maintenance, repair and operating (hereinafter, MRO) supplies and related services in the combined city-wide estimated amount of $130,000.00.
Recommended Action
Approve the utilization of the Omnia Partners Contract for Home Depot U.S.A. Inc. and OMNIA Partners cooperative purchasing agreement For Lowe’s Home Centers, LLC for the procurement of maintenance, repair and operating (hereinafter, MRO) supplies and related services in the combined city-wide estimated amount of $130,000.00.
Background Information
Home Depot and Lowe’s offers the traditional walk-in/walk and on-line transactional activity for retail MRO products with orders processed through individual stores; consistent with existing MRO agreement. This provides the customers immediate access to a complete and comprehensive offering of appliances, building materials, hardware, HVAC, irrigation equipment and supplies, janitorial, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies, hand-held general-purpose tools, power tools, window coverings, and other miscellaneous MRO supplies. Each store stocks typically 30,000 to 40,000 products, including both national brand name and proprietary items. If an item is out of stock, sales associates can provide information to the government buyer regarding estimated fill time. Typically, the stores are serviced by the distribution centers multiple times during any week; so out of stock issues are minimized. In addition, as the largest building supplies retailers/distributors in the city, Home Depo and Lowest maintain billions in inventory with the majority on the shelves of our retail stores ready for immediate purchase.
The OMNIA Partners contract #16154 for Home Depot is available for City Wide use. Using this contract provides an opportunity to earn an annual rebate from 2 - 5% based on our annual spending for a variety of MRO supplies as well as additionally discounted programs for items such as paint. Additionally, p-cards are entered into the account, so we have the opportunity to earn the rebate while accumulating sales towards the annual p-card rebate from Bank of America as well.
OMNIA Partners contract #R142104 for Lowe’s is also available for City Wide use. Using this contract provides an opportunity to earn a minimum 7% discount on most items, in some cases a higher discounted rate while still earning the annual p-card rebate from Bank of America.
The online solution offers a tiered discount buying solutions. City departments are able to view local store specific inventory. Order online and pickup in store and delivery options are also available.
The ability to utilize both contracts will provide more flexibility for staff and the opportunity to purchase small dollar items in the most efficient and cost-effective manner.
Strategic Plan
Efficient & Effective Government
Financial Impact
Funds are budgeted from various accounts from various departments.
Procurement
Procurement will be made under the competitive exemptions pursuant to Sec. 2-403(a)(4)a of the City Procurement code - the utilization of other governmental or public entity contracts to procure goods and services.
The aggregate for this commodities and vendor exceeds $100,000 and the procurement is being brought to Commission for approval per the above policy.
Home Depot U.S.A., Inc. Lowe’s Home Centers, LLC
2455 Paces Ferry Rd. PO Box 530954
Atlanta GA 33039 Atlanta GA 30353
Attachments:
1. Exemptions Form
2. OMNIA Partners Contract 16154 - Home Depot
3. OMNIA Partners Solicitation 16154 Addendum 1- Home Depot
4. OMNIA Partners Solicitation 16154
5. Florida Division of Corporations- Home Depot
6. Lowes Official Contract
7. Lowes Official Award Letter
8. IPA Lowes
9. Florida Division of Corporations- Lowes
Prepared by: Keith Raney, Contract Administrator II
Department Director: Kimberly Ferrell, Finance Director