TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager's Use of Emergency Authorization to Enter Into a Contract With Williams Scotsman, Inc. for Temporary Buildings at Warm Mineral Springs Park Under Purchase Order No. 049813 in an Amount Not to Exceed $115,000.
Recommended Action
Ratification of City Manager's use of emergency authorization to enter into a Contract with Williams Scotsman, Inc. for temporary buildings at Warm Mineral Springs Park under Purchase Order No. 049813 in an amount not to exceed $115,000.
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring a state of emergency for 24 Florida counties, including Sarasota County due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order Number 22-218, and expanding the state of emergency to the entire state. On November 21, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for an additional sixty (60) days. On January 19, 2023, Governor DeSantis issued Executive Order 23-21, renewing the state of emergency for an additional sixty (60) days. On March 17, 2023, Governor DeSantis issued Executive Order 23-60, renewing the state of emergency for an additional sixty (60) days. Subsequently, Governor DeSantis issued Order 23-104 on May 15, 2023, Order 23-139 on July 13, 2023, Order 23-176 on September 8, 2023, and Order 23-214 on November 6, 2023, extending the state of emergency for another sixty (60) days each.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following purchase order and attachments, which constitute a legal contract. The City Manager requests that the City Commission ratify this contract approval.
• Purchase Order No. 049813 and Contract attachments with Williams Scotsman. Inc. for the rental of temporary admission and restroom buildings at Warm Mineral Springs Park in the amount of $115,000.00.
Strategic Plan
Infrastructure & Facilities Integrity
Financial Impact
Funding in the amount not to exceed $115,000.00 was provided from existing appropriations in Fiscal Year 2023 Warm Mineral Springs Park operating budget, account number 125-3036-572-44-00, CIP Project Number IAN22.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2022-30 and Federal Emergency Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Exigency Procurement Request
2. Florida Division of Corporations Document
Prepared by: Cheryl Greiner, Business Operations Manager
Department Director: Sandy Pfundheller, Parks & Recreation Director