TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Online Terms Acknowledgement between Motorola and the City of North Port for Watchguard Vehicle Camera Products.
Recommended Action
Approve the Online Terms Acknowledgement between Motorola and the City of North Port for Watchguard products.
Background Information
The North Port Police Department utilizes Watchguard in-car cameras in Police vehicles. Until recently, vendors that upfitted police vehicles were able to purchase the cameras directly from the manufacturer and include the price of the cameras in the build-out price of the vehicle. Now, due to restrictions set by Watchguard, vehicle upfitters are not allowed to purchase these cameras. The Police Department will have to purchase the cameras and supply them to the vendors for installation when a vehicle is upfitted.
The North Port Police Department obtained a Purchase Order to purchase cameras as needed throughout the year, but Motorola informed them that specific documents are needed to process orders. Motorola needs the signed Online Term Acknowledgement form and Notice to Proceed Form. The Motorola Online Term Acknowledgement is a contract that requires Commission Approval before it can be executed by the City Manager, City Clerk, and City Attorney. This agreement will be good for all camera purchases made from this point forward. The Notice to Proceed form is needed for each individual purchase made. This form is approved for Police Department Personnel to complete and include with the corresponding quote for each order. Purchasing will be done on an as-needed basis as vehicles get upfitted.
The attached agreement was reviewed by the City Attorney and is legally correct as to form.
Strategic Plan
Maintain the adopted level of health and public safety services
Financial Impact
Funding for the cameras is budgeted in Police Department accounts 306-2100-521-64-00 under project PD23VH and 150-2100-521-64-00 under project PD23PO.
Procurement
Sole Source Procurement was previously Administratively Approved on February 14, 2023. Procurement follows section 2-407 of the City of North Port Procurement Code.
Attachments:
1. Online Terms Acknowledgement
2. Master Customer Agreement
3. Notice to Proceed form
4. Purchase Order and Supporting Documents
5. Florida Division of Corporations
Prepared by: Christopher Morales, Deputy Chief of Police
Department Director: Todd R. Garrison, Chief of Police