TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Amendment No. 1 to Work Assignment 2022-18PW.01 - Assistance with FEMA Reimbursement and Other Grants Management Services after Hurricane Ian with Rostan Solutions, LLC., for an Additional Amount of $1,500,000, for a Total Cost of $3,000,000.
Recommended Action
Approve Amendment No. 1 to Work Assignment 2022-18PW.01 - Assistance with FEMA Reimbursement and other Grants Management Services after Hurricane Ian with Rostan Solutions, LLC., for an additional amount of $1,500,000, for a total cost of $3,000,000.
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring a state of emergency for 24 counties, including Sarasota County due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order Number 22-218 and expanding the state of emergency to the entire State. On November 21, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for an additional sixty (60) days. On March 17, 2023, Governor DeSantis issued Executive Order 23-60, renewing the state of emergency for an additional 60 days. On May 15, 2023, Governor DeSantis issued Order 23-104 extending the state of emergency for another 60 days. Subsequently, on July 13, 2023, Governor DeSantis issued Executive Order Number 23-139 extending the state of emergency for an additional 60 days.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following work assignment purchase order and attachments, which constitute a legal Contract.
On October 07, 2022, City Manager approved Work Assignment 2022-18PW.01 - Assistance with FEMA Reimbursement and other Grants Management Services after Hurricane Ian in the amount of $500,000.00 with a final completion date of April 5, 2023.
On November 21, 2022, City Manager approved Change Order No. 1 to Work Assignment 2022-18PW.01 - Assistance with FEMA Reimbursement and other Grants Management Services after Hurricane Ian for an additional amount of $1,000,000, for a total cost of $1,500,000.
On April 11, 2023, City Manager approved Change Order No. 2 to Work Assignment 2022-18PW.01 - Assistance with FEMA Reimbursement and other Grants Management Services after Hurricane Ian for an additional amount of 785 days, for a total completion time of May 29, 2025.
On June 14, 2023, Rostan Solutions, LLC has requested an amendment increase in the amount of $1,500,000 based upon updated consulting services related to Hurricane Ian activities. This amendment includes updated total amount of services based upon updating estimates of services. The original amount for the work assignment 2022-18PW.01 was a preliminary estimate of services.
Under the agreement 2019-49, work assignments are used to administer the contract scope of services for all emergency tasks related to disaster debris monitoring services and financial recovery management. This Amendment is presented to the City Commission for approval of the completion of the agreement. Work Assignment 2022-18PW.01 was approved during Emergency Declaration and will be brought to the City Commission for ratification.
Strategic Plan
Good Governance
Financial Impact
Funds are available in 107-5000-541.34-00, Project No. IAN22. This Road and Drainage District account will be reimbursed when FEMA reimbursement is received.
Procurement
Emergency standby Agreement No. 2019.49-01 was procured pursuant to Section 2-405 Competitive Sealed Proposal process of the Procurement Code. Work Assignment 2022-18PW.01 was issued as a Notice to Proceed (NTP) authorized under section 2-408 Emergency Procurement with the activation of Ordinance No. 2022-30 on September 26, 2022. Work Assignment No. 2022-18PW.01 have, and will be, issued respectively under Agreement No. 2019-49.01 utilizing the hourly rates contained in the agreement.
Rostan Solutions, LLC
3433 Lithia Pinecrest Road Suite 287
Valrico FL 33696
813-333-7042
Attachments:
1. Work Assignment 2022-18PW.01 - Amendment No. 1
2. Agreement No. 2019-49-01 - Rostan Solutions, LLC
3. Work Assignment 2022-18PW.01
4. Work Assignment 2022-18PW.01 - Change Order No. 1
5. Work Assignment 2022-18PW.01 - Change Order No. 2
6. E-Verify
7. Florida Division of Corporations
Prepared by: Garrett Woods, Business Manager
Department Director: Chuck Speake, Public Works Director