TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: A Resolution of the City Commission of the City of North Port, Florida, Amending the Non-District Budget and Capital Improvement Budget for Fiscal Year 2022-2023 for Utilities Costs Due to Hurricane Ian, an Autocar for Solid Waste, Four Full-Time Equivalents (FTEs) and Associated Costs for the New Natural Resources Division, Temporary Space for the Parks Maintenance Division, Land and Design for a Police Headquarters and Construction, Engineering and Inspection (CEI) Services for Price Widening Phase 1 in the Amount of $5,347,140; Providing for Findings; Providing for Posting; Providing for Conflicts; Providing for Severability; and Providing an Effective Date.
Recommended Action
Approve Resolution No. 2023-R-42.
Background Information
General Fund
The request from the General Fund is for $150,000. The Park Maintenance Operations Building located at 5455 Pan American Boulevard provides approximately 5,600 square feet of offices, shop/workspace for the Park Maintenance Division. The building sustained damages from Hurricane Ian and it has been determined that repairs are not feasible. A temporary office, shop and yard are needed to support ongoing operations until a new building can be acquired. This funding request is to support the initial set-up and site work to facilitate the temporary trailer for the Park Maintenance Division offices.
Tree Fund
The request from the Tree Fund totals $472,765. The purpose for this request is to create a new Natural Resources Division within the Development Services (DS) Department to oversee protection and conservation of the City’s natural resources and resiliency and sustainability efforts. The DS Department proposes to add four new positions. The four new positions are a Natural Resources Manager, Urban Forester, Environmental Planner, and Environmental Specialist. These four new positions, along with the three Arborist positions, will establish the Natural Resources Division within the DS Department. Recruiting for these positions will start as soon as possible with start dates estimated to be August 1, 2023.
The request includes salary, benefits, operating costs (including phone service, computers, desk phones, iPhones, iPads and furniture) and capital costs (3 F-150 Trucks and 1 Bucket Truck).
Solid Waste Impact Fee Fund
The request from the Solid Waste Impact Fee Fund totals $382,773 for an Autocar with New Way Sidewinder Body. This new vehicle purchase request is in response to growth and for the purpose of providing services from the Solid Waste District. The City of North Port is experiencing considerable growth and as such is receiving new requests of service regularly due to new customers. Solid Waste vehicles are planned and needed to support the quick expansion of solid waste residential and commercial services. New vehicle requirements are based upon new route and crew needs from operational impacts projected in the growth models of daily route activities.
Surtax Fund (306)
The request from Surtax Fund totals $3,230,000.
Part of the request is in relation to Project PD21PE Property Evidence Building. Staff is requesting that the title of this Project be changed to New Police Headquarters and Emergency Operations (EOC) Building.
$1.4 million will be added to the current funds in the project (approximately $1.6 million) for purchasing land for the new site of the Police Headquarters.
$1.3 million will be for the thirty percent design of the Police Department Headquarters and EOC building. The design will consist of new Police Headquarters with a buildout capacity taking the City’s growth and expansion for Police Services into the year 2050 at approximately 103,118 square feet. The new EOC will be a stand-alone facility and a minimum of 20 parking spaces and stormwater retention to be located within City of North Port campus in close proximity to Fire Station No. 81. The total square footage of the EOC is approximately 14,971 square feet.
The Schematic Design Phase documents shall include, but are not limited to the following requirements for both the Police Headquarters and EOC: Conceptual - site plans buildings, parking, storm retention, floor plans, elevations, wall sections and structural framing plans, mechanical, electrical, plumbing and fire protection plans, building code analysis, coordination of construction costs and building systems with Owner selected Construction Manager and on site design meetings with stake holders.
In 2022 the City of North Port voters approved the City of North Port’s road bond referendum of the November 2022 ballot for the Price Boulevard Widening Project. To continue with the scheduled activities for the Price Widening Project, the Public Works Department seeks to procure Construction Engineering and Inspection (CEI) services. Total estimated cost for CEI services is $2,540,000.00. Currently, Project R15PW1 has a total available balance of $2,015,603.72. The Road and Drainage District seeks additional funding in the amount of $530,000.00 to secure funding for future CEI services and other project related tasks.
Utilities Fund (420)
The request from the Utilities Fund is $1,112,102 and is related to Hurricane Ian expenses for the following uses: Network Installation ($16,360), repairs and haul away for modulars ($22,780), gate valve replacement at Sumter Blvd. ($58,603), water main repairs ($209,651), railing replacement ($16,417), force main repairs ($732,780), clarifier #1 weir repairs ($20,056), and lift station electrical repairs ($35,455).
Resolution No. 2023-R-42 has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan
Good governance
Financial Impact
The following amounts will be taken from fund balance:
General Fund (001) - $150,000
Tree Fund (115) - $472,765
Solid Waste Impact Fees Fund (156) - $382,773
Surtax (306) - $3,230,000
Utility Fund (420) - $1,112,102
Procurement
Not applicable.
Attachments:
1. Resolution No. 2023-R-42
2. Fund Balance Report (001)
3. CIP Sheet PD21PE
4. CIP Sheet R15PW1
Prepared by: Lisa Herrmann, Budget Administrator
Department Director: Kimberly Williams, Finance Director